Payroll Coordinator

Job description

Under routine supervision, the Payroll Coordinator provides day‑to‑day payroll operational support by validating payroll data, resolving routine exceptions, and responding to employee and manager inquiries in alignment with documented procedures, templates, and knowledge resources.

Key Responsibilities

• Support termination and timekeeping compliance by preparing and validating termination reports, calculating final pay, PTO, deductions, and reconciling pay components in accordance with documented procedures
• Review and resolve routine payroll and time‑and‑attendance exceptions (e.g., missing punches, overtime thresholds), by notifying managers of discrepancies, monitoring corrections, and documenting resolution
• Monitor direct deposit return activity, document returned items, notify impacted employees within established timelines, and coordinate reissue or alternative payment Triage, resolve, and document standard payroll inquiries using established knowledge articles and playbooks; escalate non‑standard or high‑risk cases in alignment with escalation guidelines
• Maintain accurate payroll trackers and supporting documentation (e.g., SharePoint files, reconciliation logs) to support audit readiness, compliance reviews, and timely payroll processing
• Process Independent Contractor (IC) related activities including escrow closeouts, equipment charges, and bad debt or write‑off entries using approved formulas and required system inputs
• Assist with stop pay and returned check processing by gathering required documentation, validating request accuracy, coordinating approvals, and tracking completion to resolution in alignment with established procedures

Qualifications

Minimum Qualifications

• High School Diploma or GED equivalent with 1-2 years of experience in payroll operations, or related HR/finance disciplines, or military equivalent AND/OR Demonstration of the following skills and abilities through education, certifications, military, or other experiences: Ability to accurately follow documented procedures and apply checklists, templates, and standard reports
• Ability to work with confidential employee data and maintain data privacy standards
• Ability to document actions taken in an organized, auditable manner Basic proficiency with spreadsheets and operational tools (e.g., trackers, logs, report reconciliation)

Preferred Qualifications

Associate's Degree in Business Management, Finance or related field with 1 or more years of experience in payroll, finance, human resources, or related experience, or military equivalent Experience supporting payroll, timekeeping, or employee pay processes in a transactional or operational capacity Working knowledge of payroll fundamentals (earnings, deductions, PTO, timekeeping concepts)

• Ability to manage multiple tasks with competing deadlines in a high‑volume environment Clear written communication skills for documenting actions and coordinating corrections with managers or internal teams
• Demonstrated attention to detail and ability to consistently meet daily and weekly processing deadlines This position is not eligible for employment-based sponsorship.

Associates

Finance, Associates: Business Administration/Management, High School (Required), GED (Required) Finance, Accounting/Payroll, Human Resources