Payroll Specialist with German

Job description

Responsibilities

Recording and documentation of absence data (employee notification, validation by supervisors, data entry). Recording of vacation entitlement (calculation of credit & compliance). Classification of absence types (paid vs. unpaid). Payroll adjustments for absences (salary deductions for unpaid absences, processing of paid leave, overtime and shift adjustments, etc.). Integration of time tracking and attendance. Compliance and documentation (legal and union requirements, audit trails).

Reporting and analysis (absence reports and trends, cost tracking, employee notifications). Employee communication and support (policy communication, answering employee questions, reintegration process, etc.). Update, compile and process salary data and check data completeness. Process payroll (Check for repeated payroll processing and receive payroll inquiries) Prepare bank transfer documents and statutory reporting. Categorize and prioritize inquiries (type and urgency).

Investigation and data verification. Solution finding and, if necessary, implementation of required adjustments. Documentation and audit-compliant filing. Feedback and process improvement (analysis of inquiry trends and recommendations for improvements). Conduct audits and respond to auditors' questions (SOX, etc.). Support with tax audits and respond to tax auditors' questions (wage tax audits, etc.). Registration and calculation of short-time work.

Knowledge of collective agreements and internal company regulations. Working with Hansalog and GFOS. Payroll for multiple companies. Calculations for phased retirement, income protection, pensions, etc.

Requirements

Bachelor’s degree in a relevant field (e.g. Business Administration or Human Resource Management etc.). Preferable 5 to 7 years of experience in a similar role. Strong knowledge of German labour law & German wage tax law.

Strong IT skills

proficient in MS Office (Excel), Hansalog and GFOS. Fluency in German and English , both spoken and written.

Behavioral Competencies

Accuracy and attention to detail

• Works meticulously and ensures that tasks are completed with a high degree of precision, minimizing errors and maintaining quality standards. Planning and organizing
• Works in a structured way and maintains an overview of tasks and priorities.

Result-oriented

• Acts with purpose and focuses on achieving agreed objectives. Sense of responsibility
• Takes ownership of tasks and accepts the consequences of own decisions. Team oriented
• Strong team player with a customer-oriented mindset.

Decisiveness

• Problem-solving and able to independently plan and manage own work. Customer focus / Stakeholder management
• Takes into account the needs of both internal and external customers. Stress resilience
• Continues to perform effectively under time pressure or in challenging circumstances.

Adaptability

• Responds flexibly to changing situations, priorities, or working conditions. Solution-oriented thinking
• Focuses on finding practical and workable solutions to problems.