Contract and Invoicing Specialist with French

Job description

About a role

The Advanced HR Development Manager ensures the accuracy, reliability and compliance of HR administrative processes for both employment contracts and invoice management within the AMF perimeter.

Key objectives include: Contracts (70%) Execute and secure administrative processes for new hires (CDI, CDD, internal mobility) in collaboration with Recruiters, HRBPs, Payroll & Admin. Draft, verify, and manage employment contracts and associated legal documentation. Ensure proper onboarding steps, communication flows, and document compliance. Guarantee high-quality, accurate and compliant HR data transmission. Invoice Management (30%) Implement and monitor management and control processes for invoices and purchase requests (DA).

Ensure data reliability, traceability, and compliance with legal and internal regulations. Respond to stakeholder and supplier inquiries with accuracy and timeliness.

KEY RESPONSIBILITIES

Manage HR administrative files via ORACLE reporting tools. Draft employment contracts, including Executive/Non-Executive, CDI/CDD, trial periods, clauses and notice periods. Inform candidates about the process for reviewing their administrative file. Verify the completeness and accuracy of employee data in ORACLE and ensure compliance with legal requirements, including work permits. Prepare contract signature workflows using AdobeSign.

Plan occupational health appointments. Update HR, IT, security badge and onboarding dashboards. Submit and archive DPAE, medical checks and contracts in DOR. Communicate hiring calendars and updates to HRBPs. Maintain tracking files for contracts and HR KPIs. Facilitate the full onboarding process for new hires into the business. Serve as the primary point of contact for new hires. Conduct onboarding surveys and prepare and track attendance on “Steelé” trainings.

Create or reactivate supplier accounts with validation from Purchasing. Respond to stakeholder and supplier queries with timely and accurate information. Provide updates to requesters regarding supplier account status. Track, monitor and follow-up on invoice-related requests. Ensure compliance with invoicing rules, including the “bien facturé” charter. Support resolution of non-compliant or incomplete invoice situations. Facilitate communication among stakeholders involved in the invoicing process.

REQUIREMENTS

Bachelor’s degree in Human Resources, Business Administration, Accounting or similar. Minimum 3 to 4 years of experience in HR administration, contract management or a similar HR development role. Experience in invoice management or accounting processes (2–3 years) is an asset. Proficiency in ORACLE, SAP ACE, AdobeSign and standard office tools. Strong command of HR processes for CDD/CDI onboarding and contract lifecycle.

Solid understanding of invoice processing, supplier creation workflows and the “bien facturé” charter. Knowledge of French labor law and regulatory requirements. Strong written and verbal communication skills i n French. Ability to independently manage non-compliant contract or invoice cases. Ability to serve as a facilitator between HR, suppliers, managers and internal departments Interpersonal skills with the ability to engage with diverse stakeholders, including HR, suppliers, managers and onboarding teams.

Responsiveness and ability to protect the company’s image and ensure timely communication. Strong attention to detail to secure accuracy for both contracts and invoices. Reliability to ensure follow-up, compliance and data accuracy. High level of confidentiality when handling sensitive employee data in compliance with GDPR. Strong organization & efficiency, with the ability to prioritize tasks, manage workload and track follow-ups and deadlines.

Active listening and ability to respond effectively to stakeholder queries. Strong results orientation to ensure smooth onboarding and timely invoice processing.