HR & Payroll Specialist with German

Job description

About a role

Proper and transparent implementation of payroll and administration tasks. Ensuring accurate monthly payroll and travel expense accounting. Audit-compliant maintenance of payroll records.

Responsibilities

Perform all personnel-related tasks, including the preparation and execution of ongoing payroll accounting for an assigned group of employees. Enter and maintain payroll-relevant data in SAP using manual entries, batch processing, and interface procedures. Review payroll results based on payroll run logs, individual payroll results, and accounting outputs. Apply in-depth knowledge of legal and operational payroll regulations.

Implement and document changes to operational rules, particularly in time management. Advise employees and managers on payroll-related matters, legal regulations, social security, taxation, and employment law. Process specialized personnel topics such as garnishments, DEÜV notifications, certifications, age-related matters, travel expenses, and similar topics. Prepare statistics, reports, and evaluations. Participate in projects and cross-functional initiatives.

Perform special and ad hoc tasks as required. Ensure proper documentation and filing in compliance with internal policies and operational regulations. Maintain audit-proof records and ensure correct archiving of personnel and payroll documents. Train decentralized time data administrators and logbook keepers in accordance with operational regulations and time management documentation. Provide ongoing support related to time data and payroll processes.

Maintain personnel master data, time data, vacation quotas, and absences. Process payroll runs, corrections, transfers, and terminations. Handle incorrect billing cases and reconcile payroll accounts. Implement personnel measures, tariff increases, and statutory reporting obligations in SAP. Process requests from authorities and respond to internal and external inquiries. Collaborate on special payroll and HR-related tasks and temporary project teams.

Requirements

University or technical college degree, completed commercial training, or equivalent professional qualification. Proven professional experience in payroll accounting, HR administration, or personnel services. Payroll certification (e.g. ALGA) is an advantage. Practical experience with SAP payroll and HR modules is required. Very good command of SAP and PC-based office applications.

Solid knowledge of: Payroll and archive regulations Collective agreements (MTV) and tariff regulations Income tax tables and social security contribution tables Personnel files, forms, receipts, statistics, and SAP documentation Fluent in German and English (C1 level)

Behavioral Competencies

Strong result orientation with a clear focus on achieving objectives. High sense of responsibility and ownership. Team-oriented mindset with strong customer and stakeholder focus. Independent, decisive, and solution-oriented working style. Excellent communication skills, both written and verbal. Ability to work accurately and with strong attention to detail. Stress resilience and adaptability in a dynamic working environment.

Well-structured approach with strong planning and organizational skills.