Executive Team Assistant

Job description

Are you a highly organized professional who thrives in a fast-paced environment? Do you enjoy partnering with senior leaders, managing complex priorities, and creating seamless experiences for employees and stakeholders? Are you someone who can anticipate needs, solve problems proactively, and drive execution across a large, geographically dispersed business?

We're looking for an experienced Executive Assistant to:

• Provide executive-level administrative support to the Market Executive, Associate Market Executive, Market Administrative Officer, and South Market leadership team.
• Manage complex calendars, leadership meetings, conference calls, travel arrangements, and market events across multiple locations.
• Coordinate domestic travel, meeting logistics, catering, conference facilities, and executive itineraries.
• Manage expense and concur reimbursement submission for Market Executive.
• Lead planning and execution of market conferences, leadership meetings, Team Associate Summits, community engagement activities, and employee events.
• Prepare executive presentations, training materials, meeting workbooks, reports, briefing documents, and communication packages.
• Partner with Human Resources, Recruiting, Technology, and Market Leadership to manage hiring, onboarding, recruiter transitions, job requisitions, and workforce planning initiatives.
• Coordinate onboarding activities for new hires, ensuring timely completion of HR requirements, system access, entitlement setup, workspace readiness, and first-day experiences.
• Manage market administration processes including invoices, sponsorship requests, business expenses, vendor coordination, procurement activities, and office operations.
• Support branch and market operational initiatives including access management, shared-drive administration, business card and stationery ordering, branding requests, and technology coordination.
• Develop and maintain relationships with internal stakeholders, external partners, vendors, and senior leaders across the organization.
• Draft professional communications, coordinate leadership messaging, and support market-wide engagement and recognition programs.