Client Associate - Executive Assistant

Job description

Calendar & Scheduling Management

• Coordinate and maintain the team’s master calendar, ensuring efficient time allocation for internal priorities and client meetings.
• Anticipate scheduling conflicts and proactively resolve them.
• Manage the Building Security Submission for clients and guests

Expense & Budget Administration

• Process and submit business expenses in accordance with compliance and corporate policies.
• Track team budget allocations, identifying cost-saving opportunities without compromising quality.

Travel Coordination

• Plan, coordinate, and execute travel coordination for team members to meet with clients across the country.

Marketing & Digital Presence

• Maintain and update the team’s marketing materials to ensure accuracy and alignment with brand standards.
• Oversee website and LinkedIn presence, posting timely updates and managing content calendars.

Events & Engagement

• Plan, coordinate, and execute client appreciation events from concept to completion.
• Organize team events. Dinners, drinks, and fun activities.
• Provide the team with a detailed calendar of activities