Penang Administrative Support V 07 13600

Job description

Job Overview

Engages with development and mentorship in major administrative procedures and activities and ensures organizational goals are achieved while upholding the best practices.

Job Requirements

Maintaining rapport with key stakeholders and providing suggestions in developing and updating administrative policies, procedures, and guidelines to guide employee actions. Collaborating cross-functionally to understand their needs and interdependencies and aligning administrative processes with corporate strategies and goals. Evaluating existing administrative systems and processes, making necessary improvements, and developing best practices documentation.

Providing support and guidance on major administrative activities and procedures; managing the administrative team and associated budget.

• Document filing and records management Preparation and Support of overall facility issuance of Purchase request (Raise PR) in SAP & Snow system
• Follow up on issuance of Purchase
• Orders Preparation and follow up of Good Receive (GR) to warehouse for invoice and payment processing Meeting room bookings Visitor management Coordination of office supplies and stationery General office coordination and support Security perspective, administrative support can include: Managing employee and contractor access requests.

Processing access card issuance, replacement, and termination. Maintaining security records and documentation. Coordinating visitor registration and access approvals. Scheduling security training and awareness programs. Tracking incident reports and corrective actions. Supporting security audits and compliance documentation. Managing security-related correspondence and reports. Coordinating with vendors for security systems and services.

Maintaining databases for badges, keys, and access permissions. What your background should look like, Typically requires more than 6 years or more of related work experience field or equivalent.

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork