Exec/Admin Assistant

Job description

Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company’s enterprise-wide GFCC control framework.

The Executive Assistant will provide administrative support to Ted Starishevsky and other VPs in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express.

The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion.

This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.

Responsibilities

Key Responsibilities

Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics. Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. Preparing, reviewing, and processing expense reports, in line with company T&E policy. Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings.

Managing e-mails and correspondence in a timely manner. Assisting with timekeeping and payroll duties. Ordering workstations, devices and accessories as needed by the team. Processing invoices and requisitions. Assisting in the management and coordination of compliance-related projects and initiatives. Proactively identify and resolve administrative issues and challenges.

Qualifications

Minimum Qualifications

Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills. A keen attention to detail and a sense of urgency in execution and follow-up. Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction. A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.

Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable. Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook. Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. Excellent written and verbal communication skills. Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader’s organization to run efficiently.

Exudes professional maturity. Bachelor’s degree preferred. Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.