Office Administrator, Vietnam

Job description

Budget Planning

• Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.

Contract Management

• Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.

Vendor Management

• Establish and maintain relationships with third-party service providers and vendors, ensuring high-quality service delivery and compliance with contractual obligations.

Project Management

• Lead and coordinate workplace-related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.

Reporting

• Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision-making.

Liaison with Building Management

• Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace-related matters.

Process and Cost-Driven Execution

• Demonstrate a process-driven and cost-effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.

Support for In-House Events

• Provide logistical support for in-house events, including setup, coordination, and post-event evaluations to ensure successful execution.

Qualifications

• Bachelor’s degree in Workplace Management, Business Administration, or a related field.
• Minimum of 3 years of experience in workplace support services or a related field.
• Strong knowledge of budget management, procurement processes, and vendor relations.
• Proficient in Microsoft Office Suite, with advanced Excel skills.
• Able to communicate effectively with internal and external stakeholders at all levels of sophistication.
• Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.
• Develop and maintain productive working relationships with internal and external stakeholders.