Office Administrator, Philippines

Job description

Budget Planning

• Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.

Contract Management

• Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.

Vendor Management

• Establish and maintain relationships with third-party service providers and vendors, ensuring high-quality service delivery and compliance with contractual obligations.

Project Management

• Lead and coordinate workplace-related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.

Reporting

• Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision-making.

Liaison with Building Management

• Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace-related matters.

Process and Cost-Driven Execution

• Demonstrate a process-driven and cost-effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.

Support for In-House Events

• Provide logistical support for in-house events, including setup, coordination, and post-event evaluations to ensure successful execution.

Qualifications

• Bachelor’s degree in Workplace Management, Business Administration, or other relevant majors.
• Minimum 3 years of working experience in workplace support, administrative operation or related fields.
• Solid professional knowledge in budget management, procurement workflows and vendor relationship management.
• Proficient in Microsoft Office Suite with advanced Excel data processing and analysis capabilities.
• Excellent communication and interpersonal skills, able to communicate efficiently with internal teams and external stakeholders at all levels.
• Adaptable to fast-paced working environments, capable of managing multiple concurrent tasks and delivering stable work output.
• Good team collaboration awareness, able to build and maintain positive working relationships with internal and external partners.
• Bilingual proficiency in both Chinese and English (oral and written), able to independently complete daily business communication and document work in Chinese.