Housing Coordinator HPB

Job description

Ensure all issue transactions

bin location, project, quantity is entered into IFS accurately. If you notice a discrepancy, report it to the Senior Administrator or your manager. If a delivery arrives without paperwork, the receiving team will raise a VNC. Then you must report it to the supplier and request a copy. You would follow the VNC / SOP processes. File all necessary paperwork according in the allocated file. Research any discrepancies regarding issues and receipts.

This may include miss-issues/under-issues or over receipts. Question any issues or problems with the person responsible for the associated paperwork before completing any transactions. Any discrepancies with the delivery paperwork and the actual materials should be logged onto the VNC database and that VNC forwarded to the supplier. Issue materials on IFS for materials issued to production and follow up with cycle counts.

If you have raised the VNC then you should follow up the VNC with the supplier until they are resolved. Lease with QC regarding any goods that may need returned for replacement. If necessary, assist the ‘Goods Receiver’ with any problems they may have or if we receive a large shipment. Assist with putting materials into their proper location’s. Knowledge of IFS is preferred. Knowledge of a stores process system is preferred.

A good knowledge Microsoft Word and Excel is necessary.