Executive Administrative Assistant

Job description

We are seeking a highly motivated and detail-oriented Sales Assistant to support the Senior Relationship Management team and ARC team within our Investment Banking platform. This individual will play a critical role in enabling front-office productivity by managing complex schedules, coordinating logistics, and ensuring seamless execution of day-to-day sales and client activities.

The ideal candidate thrives in a fast-paced environment, demonstrates a strong sense of urgency, and brings a proactive, team-first mindset. This role requires excellent organizational skills, the ability to multitask effectively, and confidence handling time-sensitive requests and ad hoc projects.

Key Responsibilities

• Manage and coordinate complex, multi-party calendars for senior relationship managers, including internal and external client meetings
• Serve as a central point of coordination for sales desk activity, ensuring efficient communication across teams
• Support sales teams in servicing institutional clients by handling inquiries, tracking follow-ups, and maintaining high service standards
• Prepare and maintain client-facing materials such as pitchbooks, presentations, market updates, and product summaries
• Coordinate client meetings and internal forums, including logistics and materials preparation
• Manage travel planning (domestic and international) and ensure timely submission of T&E expenses in compliance with internal policies
• Help maintain CRM systems and client databases
• Handle ad hoc projects for senior leadership, demonstrating proactive problem-solving and sound judgment