Executive Assistant / Office Manager

Job description

Overview

Connecting clients to markets – and talent to opportunity. With 4,500+ employees and over 300,000 commercial, institutional, payments, and retail clients, we operate from more than 70 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Business Segment Overview

Commercial : With boots on the ground authenticity at the heart of everything we do, our comprehensive array of commercial products and services enable you to work directly with our clients, across hedging, risk management, execution and clearing, OTC products, commodity finance and more.

Position Purpose

The Executive Assistant and Office Manager will work closely with the Executive Director and other senior leaders to provide administrative support and manage office operations. This role is essential for ensuring the smooth and efficient functioning of the office and supporting the executive team in achieving their goals.

Responsibilities

Primary duties will include:

• Provide comprehensive administrative support to the Executive Director and other senior leaders, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate office workflow and streamline operational processes to improve efficiency.
• Oversee office operations, including managing office supplies, equipment, and facilities.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Manage travel arrangements and itineraries for the executive team.
• Handle confidential information with discretion and professionalism.
• Support the Executive Director in managing client relationships and communications.
• Assist in the organization and coordination of company events and meetings.
• Oversee the operations staff and interns, and stay current on staff performance and issues.
• Maintain prompt and regular attendance with operations personnel.
• Perform other duties and responsibilities as needed.

Qualifications

To land this role you will need:

• Proven experience as an Executive Assistant, Office Manager, or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with CRM systems (Salesforce) and office management software.

Working environment

• In Office #LI-Hybrid #LI-AS1