Administrative Assistant

Job description

Overview

Connecting clients to markets – and talent to opportunity With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors. At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem.

As a team member, you'll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise . Elevate your career with us and make a significant impact in the world of global finance. #LI-OnSite Responsibilities Position purpose: Provide administrative and operational support to the team, helping to ensure the smooth day-to-day running of the office and business activities.

Assist with scheduling, communications, record keeping, onboarding coordination, and general administrative tasks while developing professional and organizational skills. Key responsibilities Provide administrative support to managers and team members across a range of business activities. Welcome and assist visitors, clients, and colleagues in a professional and friendly manner. Manage incoming calls, emails, mail, and general inquiries, ensuring they are directed to the appropriate person or team.

Schedule meetings, appointments, training sessions, and travel arrangements as required. Prepare, format, and distribute correspondence, reports, presentations, and other documents. Maintain accurate records, files, databases, and internal documentation. Support the tracking of requests, action items, deadlines, and other administrative processes. Assist with meeting logistics, including room bookings, agendas, materials, and follow-up actions.

Support new joiners throughout the onboarding process by coordinating orientation activities, training schedules, and required documentation. Assist with expense reporting and administrative finance tasks in line with company procedures. Support updates and maintenance of information within internal systems and external partner databases. Operate and maintain office equipment and coordinate support when required. Handle confidential information with discretion and in accordance with company policies.

Build effective working relationships with internal teams and external stakeholders. Carry out other administrative and team support duties as assigned. This role provides an excellent opportunity to gain experience in office administration, stakeholder coordination, and business operations within a professional corporate environment.

Qualifications

Qualifications High school diploma required; Associate’s degree, Bachelor’s degree, or relevant administrative experience preferred. Strong written and verbal communication skills. Good interpersonal skills with the ability to build positive working relationships with colleagues, clients, and external partners. Strong organizational skills with the ability to manage multiple tasks and priorities effectively. High attention to detail and a proactive approach to problem-solving.

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Ability to handle confidential information with professionalism and discretion. Willingness to learn new systems, processes, and industry knowledge. Previous administrative, customer service, office support, internship, or coordination experience is an advantage but not required. Interest in financial services or wealth management is beneficial.

Working Conditions Full-time, office-based role requiring on-site attendance five days per week. Regular use of computers, telephones, and standard office equipment. Occasional lifting or moving of light office materials. Fast-paced environment requiring strong organization, flexibility, and time management skills. Attendance and punctuality are important to support business operations and team collaboration.