Administrative Assistant - HR & Labor Relations

Job description

Administrative Assistant – Human Resources & Labor Relations

Job Summary

The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams. This role serves as a key partner in managing day-to-day department operations, coordinating meetings and events, processing employee-related transactions, and supporting a variety of HR and Labor Relations initiatives. The ideal candidate is a self-starter who can work independently, navigate a fast-paced environment, handle confidential information with discretion, and proactively identify solutions with minimal direction.

Required Experience

3+ years of administrative support experience, preferably in Human Resources, Labor Relations, or a related business function. Experience managing calendars, meetings, travel arrangements, and departmental events. Experience reviewing and processing timesheets, expense reports, and tracking department budget Oracle proficiency preferred. Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot is required Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Experience handling confidential and sensitive information with professionalism and discretion. Proven ability to learn quickly, work independently, and build relationships across an organization to accomplish work.

Key Responsibilities

Provide administrative support to Human Resources and Labor Relations leadership and team members. Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials. Coordinate department events, offsites, training sessions, and employee engagement activities. Review and process timesheets, expense reports, and other administrative transactions. Complete I-9 employment verification and support onboarding activities for new hires.

Assist with HR and Labor Relations processes including job announcements, promotions, compensation entries, and employment status updates. Support Labor Relations in negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing all related documents. Maintain accurate records and ensure timely completion of assigned tasks and transactions. Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices.

Build partnerships across the organization to effectively navigate processes and obtain information needed to support the business. Track deadline-driven responsibilities while supporting multiple managers and teams Key Attributes for Success Proactive and resourceful with a strong sense of ownership. Organized and detail-oriented with strong follow-through. Collaborative, approachable, and professional. Comfortable working with limited direction and figuring things out independently.

Balances accuracy with urgency in a high-volume environment. Uses sound judgment and knows when to seek assistance or escalate issues.