(Sr.) Admin Specialist

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position Main Tasks & Responsibilities

Senior Leaders Support Meeting & Calendar Management

• Proactively manage the calendar of multiple leaders, effectively resolve meeting conflicts, and prioritize meetings to optimize leadership time.

Travel & Expense Management

Plan end-to-end travel itineraries (flights, visas, accommodation, ground transportation) and ensure timely, compliant reconciliation of T&E reports.

Ad-hoc & Departmental Support

Anticipate business needs and execute ad-hoc assignments, research tasks, and special administrative projects designated by LT members with high confidentiality and discretion.

• Guest Experience & VIP delegation visits Front-Desk Coverage & Continuity : Provide standard front-desk coverage to maintain continuous visitor management, administrative response, and a polished corporate image during peak periods or team absences.

VIP & Delegation Visits

• Provide operational and logistical support for internal executive and external VIP visits, assisting with itinerary arrangements, protocol compliance, site tours, and cross-departmental coordination.

Workplace & Employee Experience Site Onboarding Continuity

• Partner with People & Culture (P&C) and internal trainers to support new new-employee onboarding, maintaining orientation materials and ensuring smooth day-one setup.

Site-wide event execution

Plan and execute end-to-end logistics for major corporate events and activities (e.g., Town Halls, Annual Conventions, LT Offsites, and Family Day etc) to ensure flawless seamless event delivery.

Continuous Improvement Project Tracking & Reporting

• Regularly track and follow up on site operational mandates to deliver reliable, structured progress reports on a scheduled basis.

Workflow Optimization

Strictly adhere to established company SOPs while proactively evaluating administrative workflows at RDSZ to eliminate redundancies and enhance operational efficiency. 6 . Deliver backup support along with other team members, while handling other ad-hoc duties as assigned by the supervisor Qulifications:

• Bachelor degree or above majored in Administrative Management or related fields.
• CET-6 or equivalent English proficiency.
• 3-5 years of Admin related MNC working experience.
• Proactive attitude and strong initiative
• Fluent oral English & good verbal and written communication skills.
• Good interpersonal skills; team player; well-organized.
• Excellent PC skills (MS-Office, Google, etc.).
• Ability to coordinate multi-tasks/activities within a time frame. Who we are A healthier future drives us to innovate.

Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come.

Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer.