HR Administrative Coordinator

Job description

Company description Powered locally and aligned globally, Publicis Production EMEA Hub forms the regional backbone of Publicis Production. With over 1.200 talented professionals based in the Czech Republic, Bulgaria, Hungary, Poland, the UK, and Mauritius, we enable smarter, faster, and more connected content delivery for global brands. Our integrated capabilities include post and primary production, versioning, commerce, web development, CRM, and language services.

As part of the global Publicis Production network, our mission is to transform production into a true growth driver. By combining tech, data, automation, and AI, we deliver intelligent content at scale. We are proud to power Publicis Groupe's ambition to build the world's best global integrated production offering.

Overview

Within a dynamic and fast-paced environment, we are looking for an HR Administrative Coordinator to support the end-to-end management of administrative processes related to interns and apprentices. This role is key to ensuring smooth operations across onboarding, contract management, and coordination with internal and external stakeholders.

Responsibilities

Administrative Management Create, verify, and maintain administrative files (supporting documents, tracking sheets, internal records). Prepare and manage contractual documents (internship agreements, apprenticeship contracts, official forms). Ensure accurate creation and updates of employee records in internal HR systems. Maintain and update data across various tools and platforms. Onboarding & Employee Support Coordinate onboarding logistics (IT equipment, email accounts, system access, badges, etc.).

Act as a point of contact for interns/apprentices to finalize administrative processes. Ensure all required documentation is complete and compliant before payroll processing. HR Operations & Coordination Manage benefits enrolment processes (e.g. health insurance) and follow up on completion. Monitor contract lifecycle actions (extensions, terminations, certificates, final settlements). Handle administrative aspects of invoicing related to schools and training programs.

Liaise with HR teams (especially Campus team) and external partners (schools, providers).

Qualifications

Bachelor’s degree (or equivalent) in Administration, Business, or related field. Proven experience in an administrative or HR support role. Strong proficiency in Excel and ability to work across multiple tools and systems.

Key Skills

Strong organizational and prioritization skills. High attention to detail and accuracy. Good communication and interpersonal skills. Ability to work collaboratively in a team environment. Reliable, adaptable, and proactive mindset. Analytical thinking with a willingness to understand operational needs beyond execution. Additional information Opportunity to develop in a stable company with an established position in the market.

Extensive range of online training courses in cooperation with reputable market partners. Opportunity to participate in international and local development projects and programmes. International working environment. Attractive package of non-wage benefit. Friendly and casual working atmosphere in a close-knit team filled with positive energy.