Billing, Senior Associate, Indonesia - Publicis Groupe

Job description

Company description Publicis Re

Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re: Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network.

Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re

Sources and the Publicis Groupe agencies we support at publicisresources.com Overview

Key Accountabilities

The key accountabilities are, but not limited to: Prepare and issue all billings, including estimated, reconciliation and final billings, in accordance with client requirements and agency instructions. Coordinate billing timelines, billing schedules and required supporting documents to ensure timely and accurate billing submission. Prepare and distribute billing packages, including backup documentation, based on client requirements and agency instructions.

Provide accurate invoices and agreed supporting documents to clients to support prompt processing and payment. Prepare intercompany billing and recharge transactions where applicable. Ensure data verification, reconciliation, transaction processing, business control rules and process flow activities are completed accurately, correctly and in sequence, in line with defined business process instructions. Manage and prioritize billing workload to ensure deadlines and service level agreements are met.

Prepare, update and maintain unbilled reports, including monthly billing volume and value reports, on a timely basis. Support agency teams, Tax team and GL Tax team by providing relevant billing information, documents and clarification required for audit and tax audit purposes. Maintain proper filing and documentation, both in hard copy and electronic format, where applicable. Support other ad-hoc duties as assigned. Business Compliance Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.

Personal & Team Accountabilities Actively develop and maintain strong working relationships with all Re: Sources personnel both at a interpersonal level and across all business processes within the wider business environment. Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re: Sources and across all customer and supplier organisations.

Undertake all work in a safe manner and follow all company and workplace health and safety procedures. Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification. Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible. Experience/Qualifications Possess at least 6-8 years of business experience in accounting/financial analysis role.

Experience in a shared service or business process outsourcing engagement will be an added advantage. Knowledge Candidate must possess at least a Degree in Finance & Accounting, Commerce or equivalent. Skills (including technology) Strong communication skills. Strong attention to details. Problem solving and analytical skills. Proficient with MS Excel – especially analyzing data and preparation of reports. Attributes Ability to multi-task in a fast-paced environment and support month-end/year-end closing when required.

Detail-oriented, organized and able to meet deadlines. Proactive, responsible and a good team player.