Facility Manager

Job description

Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. The Group, a world leader in the luxury sector, operates in more than 45 countries with the PRADA, Miu Miu, Versace, Church’s, Car Shoe and Luna Rossa brands, and has employees of over 100 nationalities.

Report Line

Store Planning & Facilities Director Location: Tokyo Midtown Office and various PRADA Group locations

Job Summary

The Facility Manager is responsible for ensuring the safe, efficient, and premium operation of PRADA Group retail stores, offices, and warehouses across Japan. The role oversees preventive maintenance, repair projects, vendor management, and facilities operations while collaborating closely with local stakeholders and the Global Facilities team in Italy Headquarters. This role plays an important part in maintaining the premium environment and exceptional client experience expected across PRADA Group brands.

Responsibilities

Manage facilities and maintenance operations for PRADA Group retail stores (PRADA, Miu Miu, Church's, and Versace), offices, and warehouses. Coordinate facility management for free-standing stores (flagship), including complex building systems and infrastructure projects, in collaboration with contractors and service providers. Coordinate and manage preventive maintenance and repairs for stores and offices. Coordinate cleaning and maintenance services for stores, offices, and warehouses.

Develop and manage medium- to long-term maintenance and repair plans. Manage facility-related projects, including store modifications, infrastructure improvements, and equipment replacement. Manage relationships with contractors, vendors, and maintenance service providers to ensure quality, safety, and timely completion of work. Communicate and collaborate regularly with the Global Facility team in Italy in English. Handle purchase orders (POs), invoice verification, and payment processing.

Prepare, monitor, and manage the annual facilities maintenance budget and related expenditures.

Requirements

Experience in facilities management, building maintenance, or property management. Working knowledge of building systems(HVAC, electrical, plumbing, and fire protection). Experience managing vendors, contractors, and maintenance service providers. Strong coordination, communication and problem-solving skills. Ability to prioritize multiple projects and respond effectively to operational issues. Business-level Japanese and English communication skills.

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Experience supporting retail facilities and managing facilities-related projects is preferred. Willingness to travel to retail stores throughout Japan.

Employment Type

Permanent Full-time Working Hours: Standard office hours: 10:00 AM – 6:00 PM (Flextime available) Joining our Company means working in a creative and international environment, with teams of people motivated by curiosity and the quest for excellence. The engine of our success is the importance and value that we place on the talent and passion of our people leading to their own professional growth. Prada Group promotes an inclusive work environment, ensuring equal opportunities for all candidates, regardless of gender, ethnicity, sexual orientation, disability, or other personal characteristics.

We believe that diversity is a value and we are committed to build a fair and respectful workplace for all.