Executive Meetings Manager

Job description

Description Executive Meeting Manager

Responsible for Selling and Servicing Group & Catering business from all market segments, primarily handling smaller group blocks & smaller meetings & events. Assist in booking business, maximizing revenues, and ensuring the overall efficient operation of the Sales Department. EMM will manage all aspects of accounts in order to achieve guest satisfaction and solicit new and past business to ensure revenue goals are met or exceeded.

EMM is responsible for initial contact with client, detailing client’s event, thorough communication to Operations team for execution of the event, and client follow-up post-event to re-book/retain business.

General Duties

• Responds in a timely manner to incoming group/catering business opportunities.
• Ensures that all business is booked within hotel parameters (Appropriate F&B Minimums, Space Rental Fees, Menu Pricing.. etc)
• Conducts hotel site inspections and client presentations.
• Create contracts and other related booking documentation as required. Manage and maintain client account files.
• Prospect for new business – participate in sales blitzes, cold calling and contacting former clients to solicit new business and attends industry events/programs as needed.
• Builds and maintains strong client relationships.
• Detail events to include all food & beverage, set up and audio-visual needs. Ask appropriate questions of the clients and make suggestions to ensure the details meet the group and the hotel’s needs.
• Create group resumes and communicate client needs to all departments of the hotel. Ensure hotel staff follows through on all requests.
• Use negotiating skills and creative selling abilities to close on business and negotiate contracts.
• Ensure all contracts/groups that are assigned to you are executed to the best of the hotel’s capabilities.

To ensure best execution of the events that are assigned, some general job duties are: o Timely communication between EMM and Clients (lead response time, email, etc.) o Greeting client/group/event on arrival day to ensure Hotel Team is ready for client’s arrival – including weekends/holidays MINIMUM QUALIFICATIONS: Previous Hotel Sales Department Experience required, prefer Northern Virginia market & account knowledge.

Previous Marriott CI / TY Sales system experience required, specifically BEO & detailing experience in CI a must. Bachelor’s degree in hospitality management, Business Administration, or a related field preferred, or equivalent relevant experience. Professional demeanor with superb communication skills; including verbal, telephone, and email. Proper phone etiquette is necessary. Strong interpersonal skills and ability to work well in a team environment.

Ability to exercise effective judgment, sensitivity, and confidentiality always. Strong organizational skills, multi-tasking skills, and ability to follow-up on all details. Self-starting personality with an even disposition. Strong knowledge of food & beverage Qualifications Behaviors Team Player: Works well as a member of a group (Preferred)

Loyal

Shows firm and constant support to a cause (Preferred)

Leader

Inspires teammates to follow them (Preferred)

Innovative

Consistently introduces new ideas and demonstrates original thinking (Preferred)

Functional Expert

Considered a thought leader on a subject (Preferred)

Enthusiastic

Shows intense and eager enjoyment and interest (Preferred)

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well (Preferred)

Dedicated

Devoted to a task or purpose with loyalty or integrity (Preferred)

Motivations Preferred Self-Starter

Inspired to perform without outside help Preferred Peer Recognition: Inspired to perform well by the praise of coworkers Preferred Growth Opportunities: Inspired to perform well by the chance to take on more responsibility Preferred Goal Completion: Inspired to perform well by the completion of tasks Preferred Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Preferred Financial: Inspired to perform well by monetary reimbursement Preferred Entrepreneurial Spirit: Inspired to perform well by an ability to drive new ventures within the business Preferred Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.

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