Executive Assistant (Maternity Cover)

Job description

Position Executive Assistant to provide high-level administrative support to the President. This role involves collaborating closely with regional and central executive leadership teams while simultaneously managing day-to-day office operations. The position requires exceptional time management, strong interpersonal skills, a proactive approach, and the ability to maintain composure in a fast-paced luxury environment.

Job responsibilities Calendar & Travel Logistics

Manage complex executive calendars, coordinate internal and external meetings, appointments, and handle end-to-end travel logistics and itineraries.

Communication & Correspondence

Act as the primary, discreet point of contact between the executive and internal/external stakeholders, managing calls, correspondence, and confidential communications.

Meeting & Event Coordination

Prepare agendas and meeting materials, record comprehensive minutes to document key decisions, track action items, and organize special events such as town halls, VIP visits, and company retreats Expense & Records Management: Process executive expense reports, handle invoicing, and maintain confidential filing systems, records, and business documentation.

Special Projects Support

Assist with special projects by coordinating resources, tracking progress, and serving as a key liaison between leadership and partners.

Facilities Upkeep

Proactively identify and resolve office maintenance issues by coordinating timely repairs with contracted vendors.

Profile Experience

Minimum 3 years of experience supporting senior executives, combined with hands-on experience in facilities coordination or equivalent professional experience Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Teams, Zoom, shared calendars). Exceptional organizational, multi-tasking, and prioritization abilities with rigorous attention to detail. Strong verbal and written communication skills with a polished, professional demeanour.

Basic technical aptitude to troubleshoot minor office equipment issues High degree of integrity and discretion when handling confidential information.

Language

Fluent in English and local language (written and spoken).

Additional information Contract Type

Fixed-Term (Dispatch Contract, 1yr 4mths)

Career development Contract Type

Fixed-Term (Dispatch Contract, 1yr 4mths)