Supply Chain Management - LTSSHF

Job description

Handling of Contracts – Manpower & Job Work (Portfolio Value: ?27 Crore)

• Issue of Contracts
• Preparation and issuance of manpower and job work contracts in line with approved scope, rates, and commercial terms.
• Coordination with user departments, IR, finance, and HR to ensure contractual correctness.
• Verification of:
• Scope of work (SOW)
• Contract tenure and extensions
• Rate structures and escalation clauses
• Statutory and compliance requirements
• Ensuring timely contract issuance to avoid operational disruptions. ________________________________________
• Contract Amendments
• Handling contract amendments arising due to:
• Change in scope or quantities
• Rate revisions
• Tenure extensions
• Statutory changes
• Ensuring all amendments are:
• Reviewed, approved, and documented
• Digitally and physically archived
• Communicated to all stakeholders ________________________________________
• Performance Feedback – VPRS
• Monitoring contractor performance through VPRS (Vendor Performance Rating System).

Collection and consolidation of performance inputs from

• User departments
• Safety
• Quality and compliance teams o IR
• Evaluation parameters include:
• Manpower availability and productivity
• Job work quality and turnaround time
• Safety adherence and discipline
• Compliance behaviour
• Sharing performance feedback with contractors and initiating corrective actions where required. ________________________________________
• Grievances & Compliance
• Addressing contractor grievances related to:
• Billing and payments
• Deployment issues
• Work conditions and coordination
• Ensuring full compliance with:
• Labour laws (PF, ESI, minimum wages, bonus, etc.)
• Statutory documentation and renewals
• Company EHS policies
• Coordination with IR, finance, and compliance teams to resolve issues proactively.
• Supporting internal and external audits related to manpower and job work contracts. ________________________________________
• Overall Control & Governance
• End-to-end control of manpower and job work contracts with focus on:
• Cost optimization
• Risk mitigation
• Compliance assurance
• Maintaining contract records, trackers, and MIS for management review.
• Supporting strategic decisions related to contractor consolidation, renewal, or exit. ________________________________________ Handling of Consumables (Annual Procurement Value: ~?25 Crore)
• RFQ (Request for Quotation)
• Preparation and floating of RFQs for consumables based on:
• Approved BOM / consumption norms
• Technical specifications and quality requirements
• Demand forecasts and inventory policies
• Identification and communication with approved and potential suppliers.
• Ensuring competitive sourcing while adhering to procurement timelines. ________________________________________
• BID TAB (Bid Tabulation & Commercial Evaluation)
• Comparative analysis of received quotations through Bid Tabulation (BID TAB).
• Evaluation parameters include:
• Price competitiveness
• Delivery lead time
• Payment terms
• Quality consistency and past performance
• Coordination with technical/user departments for techno-commercial evaluation.
• Recommendation of best-value supplier through transparent and auditable processes. ________________________________________
• Approval Process
• Ensuring statutory and internal approvals as per DOA (Delegation of Authority).
• Alignment with finance, management, and budget controls.
• Maintaining complete documentation to support audit and compliance requirements. ________________________________________
• Purchase Order (PO) Issuance

Timely issuance of Purchase Orders with defined

• Specifications
• Quantity and delivery schedules
• Price and tax structure
• Terms & conditions
• Ensuring PO accuracy to prevent disputes, rework, or supply delays.
• Maintaining PO records and system updates for traceability. ________________________________________
• Delivery Chase-Up
• Proactive follow-up with suppliers to ensure on-time deliveries.
• Coordination with stores and production teams to align deliveries with consumption.
• Mitigation of risks related to:
• Delayed supplies
• Production stoppages
• Emergency purchases ________________________________________
• Supplier Performance Record
• Monitoring and maintaining supplier performance metrics, including:
• On-time delivery (OTD)
• Quality acceptance rate
• Responsiveness and service levels
• Periodic performance reviews and corrective action implementation.
• Input to supplier continuation, development, or rationalization decisions. ________________________________________
• Application of DBM (Dynamic Buffer Management)
• Implementation of Dynamic Buffer Management (DBM) to:
• Optimize inventory levels
• Reduce excess stock and obsolescence
• Improve service levels
• Continuous monitoring of consumption trends and buffer adjustments. ________________________________________
• Application of VMI (Vendor Managed Inventory)
• Implementation and monitoring of VMI models for selected high-consumption or critical consumables.
• Defining VMI parameters such as:
• Minimum and maximum stock levels
• Replenishment triggers
• Consumption visibility
• Reduction of working capital and improvement in material availability. ________________________________________
• Source Development
• Identification and development of new and alternate suppliers to:
• Reduce dependency risks
• Improve competitiveness
• Enhance supply continuity

Supplier onboarding including

• Technical assessment
• Quality validation
• Commercial negotiation
• Supporting localization and cost optimization initiatives. ________________________________________
• Overall Procurement Control & Governance
• End-to-end ownership of consumable procurement with focus on:
• Cost optimization
• Supply assurance
• Inventory optimization
• Compliance and audit readiness
• Maintenance of MIS, trackers, and dashboards for management review.
• Continuous improvement initiatives aligned with operational excellence.

Qualifications

Diploma in Engineering; Bachelor of Commerce (BCom)