Executive Assistant, WHQ People & Performance

Job description

Ensure leaders are equipped to engage effectively by managing meeting agendas, resources, preparation work and details Manage senior executives' travel logistics and activities to maximize their time and personal well-being , including booking flights, hotels, and transportation. Coordinate with travel agencies, airlines, and hotels to ensure smooth travel arrangements. Ensure the leader's office is run efficiently and effectively, while maintaining confidentiality and professionalism.

• Contribute to the success of the Executive Assistant team through effective communication, cooperation and teamwork, including in-office coverage
• Manage invoices, vendors and expenses following company process and within designated tools and systems
• Manage a high volume of tasks, information and communication in a way that upholds culture, champions our brand, and helps the leaders shine
• Manage event logistics, including catering, audiovisual equipment, and venue arrangements.

At least 3 + Years of Experience supporting executives and teams based on their priorities Exceptional interpersonal communication and collaboration skills required, experience working in an interdependent/matrixed organization

• Ability to anticipate the needs of your executives and teams based on their priorities
• Ability to practice sound judgment and work independently with minimal supervision Flexible and adaptable; experience navigating ambiguity, changing priorities, and fast pace
• Excellent listening and synthesizing skills; able to effectively navigate conflict and contrasting opinions and points of view
• Maintain professionalism and strict confidentiality with all materials
• Proficiency with office productivity tools and an aptitude for learning new software and systems