Procurement Executive

Job description

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

We are seeking an experienced and passionate Procurement Executive to support the Integrated Facilities Management (IFM) and project management teams. This role focuses heavily on sourcing goods, corporate services, construction materials, and third-party engineering or maintenance contractors to support JLL functional team & client.

Procurement Operations & Sourcing Manage RFQ

• Working closely with FM functional team to launch and execute Request for Quotation/Information processes.

Evaluate Quotes

Validate Bills of Quantities (BOQs) under defined scope of work (SOW), conduct site due diligence alongside engineer/facility officer, perform market research, and evaluate complex multi-vendor bids for commercial competitiveness.

Fair Value Approvals

Prepare Fair Value Quote documents summarizing proposals and upload them into internal ecosystems for stakeholder and client sign-off.

Vendor Management & Governance Supplier Onboarding

• Vet, prequalify, and onboard third-party vendors and trade contractors following JLL compliance standards.

Performance Control

Monitor key performance indicators (KPIs) and service level agreements (SLAs) for existing suppliers to guarantee timely delivery and high-quality field performance.

Supplier Relations

Maintain active channels with local and regional supplier networks, step in to resolve invoice discrepancies, and manage general supplier disputes.

Contract & Financial Control Commercial Negotiation

• Lead direct pricing negotiations, establish favorable payment intervals, and implement corporate cost-saving targets set per financial year.

Contract Administration

Draft, review, execute, and extend vendor service contracts or Master Services Agreements (MSAs).

Compliance Checks

Ensure all purchasing and sourcing transactions comply with global JLL governance, audit schedules, and ethical vendor management criteria.

Data Metrics

Maintain up-to-date vendor directories, update key procurement trackers, and build spend analysis dashboards for senior leadership.

Requirement Working Experience

Candidates with experience in the semiconductor industry are highly preferred. However, applicants with proven procurement and sourcing experience in other manufacturing industries will also be considered.

Procurement Tech Stack

Hands-on proficiency using major enterprise procurement and supply-chain software used by JLL, such as SAP , Ariba , JD Edwards (JDE) , Jaggaer , or Aravo would be an added advantage.

Cross-Functional Collaboration

Ability to sync with internal Workplace Directors, engineering leads, facility operations specialists, and external clients to increase operational effectiveness and efficiency.

Core Competencies

Superior commercial negotiation tactics, data analysis mastery (specifically within MS Excel), sharp attention to detail, and top-tier cross-cultural communication.

Location

On-site –Bayan Lepas, Malaysia

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