Facility Lead

Job description

The Facility Lead supports the day-to-day operations of the Los Angeles office, helping to ensure a safe, efficient, and professional workplace environment. This role is responsible for facility services, workplace operations, vendor and landlord coordination, budgeting and financial administration, health and safety compliance, office projects, sustainability initiatives, and space management. The Facility Lead serves as a key partner to office leadership and corporate support teams while providing guidance and expertise on facility-related matters.

Key Responsibilities

• Coordinate daily facility operations, ensuring the office is properly equipped, maintained, and supports business objectives.
• Serve as a primary point of contact for landlords, property management, contractors, vendors, and service providers.
• Manage facility budgets, invoices, purchase requests, financial reporting, and support annual planning activities.
• Coordinate workplace services including reception, mail, records management, space utilization, and workplace systems.
• Support office moves, renovations, furniture reconfigurations, and facility improvement projects.
• Ensure compliance with company policies related to health, safety, security, business continuity, and sustainability.
• Coordinate employee onboarding and offboarding activities, office access management, visitor management, and emergency communications.
• Maintain facility, lease, utilization, sustainability, and compliance records and reporting.
• Partner with office leadership and cross-functional teams including HR, IT, Security, Finance, and HSE to support operational needs.
• Provide guidance and mentorship to less experienced team members and contribute to best practice sharing across facility operations.
• Identify opportunities to improve workplace efficiency, employee experience, and operational effectiveness.
• Perform additional duties and special projects as assigned.

Working Conditions

• 100% onsite role based in Los Angeles, California.
• May require lifting up to 50 lbs., walking, bending, climbing stairs or ladders, and prolonged periods of sitting or computer use. This version positions the role as a strong senior individual contributor with mentoring responsibilities and significant ownership, while avoiding the direct supervision and people-management expectations typically associated with a Lead role.
• High school diploma or equivalent.
• 4+ years of experience in facility management, office operations, workplace services, property management, or a related field.
• Experience managing vendors, budgets, facility projects, and workplace operations.
• Knowledge of workplace health and safety, security, business continuity, and sustainability practices.
• Demonstrated ability to independently manage multiple priorities and complex facility-related issues.
• Strong organizational, communication, customer service, and problem-solving skills.
• Proficiency with Microsoft Office and workplace management systems.
• Ability to build effective relationships across all levels of the organization and influence outcomes through collaboration.

Ideally, you'll also have:

• Associate's or Bachelor's degree in Facilities Management, Business Administration, Operations Management, or a related field.
• Professional facilities management, safety, or property management certification (IFMA, FMP, SFP, or similar).
• Experience supporting large corporate office environments.
• Experience coordinating workplace projects, office relocations, or capital improvements. Jacobs is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

Learn more about your rights under Federal EEO laws and supplemental language.