Shipping & Receiving Specialist

Responsibilities

Coordinate daily outbound shipments to meet customer delivery commitments and production schedules. Prepare shipping documentation including packing slips, bills of lading, certifications, export documentation, and customer-specific paperwork. Verify part numbers, quantities, lot traceability, packaging requirements, and labeling accuracy prior to shipment. Ensure proper packaging, palletization, weight limits, and secure loading practices in compliance with safety standards and carrier requirements.

Schedule carrier pickups, coordinate freight quotes, and resolve transportation issues or delays. Execute accurate shipping transactions in the ERP system, including shipment confirmation, invoicing triggers, and inventory relief. Maintain complete and accurate shipping records for audit readiness and customer traceability. Investigate and resolve shipping discrepancies, shortages, or documentation errors. Support export compliance awareness (ITAR/EAR where applicable), including proper documentation and controlled shipment handling.

Partner with Quality to ensure required certifications, inspection records, and customer documentation accompany shipments. Support audits, customer visits, and internal inspections related to shipping and logistics. Communicate shipment priorities and constraints with Production, Planning, Customer Service, and Materials. Escalate risks impacting on-time delivery, capacity constraints, or compliance concerns. Support continuous improvement initiatives to reduce shipping errors, improve throughput, and optimize freight costs.

Qualifications

High school diploma or GED required; logistics, supply chain, or business coursework preferred. Experience preparing shipping documents, bills of lading, packing slips, and carrier coordination. Knowledge of domestic and basic international shipping requirements; export compliance awareness preferred. Forklift certification required or ability to obtain and maintain certification. Strong attention to detail, organizational skills, and ability to manage competing priorities.

Effective communication skills and ability to work cross-functionally. ​ Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position. Manufacturing industry experience preferred.