Project Management Office Administrator

Job description

POSITION DETAILS Position Title

• Project Planner Reports to: Project Director Department: Projects Period: Full Time Local Employment Agreement Location: Project based or Headquarters as per the company needs
• BACKGROUND ENGIE is a global leading energy company that develops its businesses - Power, Natural Gas and Energy Services - around a model based on responsible growth to take on the challenges of the transition to a low-carbon economy: security of supply, rational use of resources, access to sustainable energy and climate change.

The Group provides governments, communities, cities and businesses with efficient and innovative solutions based on its expertise in four key sectors: independent power development, renewable energy, liquefied natural gas and energy efficiency services.

For more information please visit

www.engie.com or www.engie-africa.com The Project Planner will be based at the Oya Site and will form part of the Projects Team, reporting directly to the Project Director. The role supports the successful delivery of the project by developing, integrating and controlling the project schedule across engineering, procurement, construction, commissioning and close-out activities. The Project Planner provides reliable schedule information, early warning of delays and practical recovery options to support safe, timely and cost-effective project execution in line with ENGIE project governance, contractual commitments and quality requirements.

KEY RESPONSIBILITIES

• Project Schedule Development Develop, maintain and update the integrated master schedule covering engineering, procurement, construction, commissioning, handover and project close-out activities.

Establish and maintain the Work Breakdown Structure, schedule coding, calendars, activity logic, milestones, interfaces and critical path in alignment with the project execution plan. Prepare and manage the approved baseline schedule using Primavera P6, MS Project or equivalent planning software. Ensure that contractual milestones, deliverables, permits, long-lead items and stakeholder commitments are accurately reflected in the schedule.

Progress Monitoring & Schedule Control Collect, validate and consolidate progress information from site teams, contractors, consultants and workstream leads. Monitor actual progress against the approved baseline and forecast completion dates, identifying variances, slippage and emerging trends. Perform critical path and near-critical path analysis and issue timely early warnings to the Project Director and Projects Team.

Maintain schedule change control, progress measurement rules, assumptions, constraints and supporting audit trails. Resource Planning & Coordination Coordinate with construction, engineering, procurement, commercial, HSE, quality and commissioning teams to align labour, equipment, materials and access requirements with planned activities. Identify resource constraints, interface conflicts and potential bottlenecks and recommend practical sequencing or resource optimisation measures.

Support short-term look-ahead planning and ensure alignment between contractor programmes and the overall project schedule. Risk Management & Recovery Planning Identify schedule risks, delays and conflicts early and support the development of mitigation actions and contingency plans. Assess the schedule impact of variations, design changes, late deliveries, weather events, access constraints and other project risks. Develop recovery, acceleration and scenario schedules where required and monitor the effectiveness of agreed corrective actions.

Support schedule risk reviews and contribute planning inputs to the project risk register. Reporting & Performance Analysis Prepare accurate daily, weekly and monthly progress reports, milestone trackers, look-ahead schedules, S-curves, dashboards and management presentations. Provide clear schedule analysis, forecasts and recommendations to enable timely decisions by the Project Director and project leadership. Support earned value, productivity and performance measurement where applicable, in coordination with project controls and cost management teams.

Facilitate planning and progress review meetings and maintain agreed actions and schedule updates. Contractor & Stakeholder Management Review contractor and subcontractor programmes for completeness, logic, constructability, resource loading and alignment with contractual and project requirements. Challenge unrealistic assumptions and work collaboratively with contractors to improve schedule quality and delivery performance.

Coordinate schedule interfaces across multiple disciplines, contractors, suppliers and external stakeholders. Provide schedule records and analysis to support commercial reviews, extension-of-time assessments and claims management when required. Governance, Compliance & Continuous Improvement Ensure planning activities comply with ENGIE project management standards, site procedures, contractual requirements and reporting governance.

Maintain complete and accurate planning records, including schedule revisions, narratives, progress evidence and approved changes. Promote planning discipline, accountability, continuous improvement and proactive communication across the project team. Ensure that all planning activities support safe execution and align with ENGIE Health, Safety, Environmental and Quality requirements.

COMMUNICATION AND WORKING RELATIONSHIPS Internal

• Project Director and Project Management Team Construction and Site Management Teams Engineering, Procurement, Commercial and Contract Management Teams Project Controls, Finance and Administration Teams Health, Safety, Environmental and Quality Teams Asset Management and ENGIE regional or Group stakeholders External: EPC contractors and subcontractors Owner's Engineer, consultants and technical advisors Suppliers and service providers Lenders' Technical Advisor and contractual counterparties, where applicable Relevant authorities and project stakeholders
• QUALIFICATIONS, EXPERIENCE AND

SKILLS

Education Bachelor's degree or National Diploma in Engineering, Construction Management, Project Management or a related technical discipline. Professional certification in project planning, project controls or project management will be advantageous. Primavera P6 certification will be advantageous.

Language English

excellent communication skills, spoken, written and verbal. IT Advanced proficiency in Primavera P6 is required, with working knowledge of MS Project or equivalent scheduling tools. Strong Microsoft Excel and PowerPoint skills; experience with Power BI or project dashboard tools will be advantageous. Knowledge of document management, ERP and project controls systems will be advantageous.

Experience

Minimum of 5-8 years' project planning and scheduling experience within large-scale infrastructure, construction, energy, mining or industrial projects. Demonstrated experience developing and controlling integrated EPC schedules through engineering, procurement, construction, commissioning and handover. Renewable energy experience in wind, solar PV, battery energy storage or hybrid projects will be highly advantageous.

Proven site-based experience working with multidisciplinary project teams, contractors and subcontractors. Strong knowledge of critical path methodology, progress measurement, schedule forecasting, delay analysis and recovery planning. Experience reviewing contractor schedules and supporting extension-of-time or claims assessments will be advantageous. Soft skills Planning & Analytical Skills Strong analytical, numerical and problem-solving ability, with excellent attention to detail and data accuracy.

Ability to convert complex project information into realistic, integrated and actionable schedules. Sound judgement in identifying priorities, constraints, dependencies and schedule risks. Collaboration & Communication Ability to communicate clearly with all levels of the organisation and with contractors, consultants and external stakeholders. Strong facilitation, influencing and stakeholder engagement skills. Ability to work effectively in multicultural and multidisciplinary teams and maintain open, constructive communication.

Ownership & Accountability Takes ownership and accountability for schedule quality, timely reporting and agreed planning deliverables. Able to work independently in a site environment, manage multiple priorities and meet demanding deadlines. Proactive in following up actions, validating information and escalating material risks early. Innovation & Initiative Continuously seeks opportunities to improve planning processes, reporting quality and project delivery performance.

Develops practical solutions, recovery options and scenario analyses to support decision-making. Self-starter with the confidence to challenge assumptions constructively. Cultural Awareness & Respect Respects others and embraces cultural diversity and inclusion. Maintains high standards of ethics, integrity and professional conduct. Quality, Safety & Sustainability Awareness Demonstrates strong awareness of health, safety, environmental and quality requirements in project planning and site execution.

Ensures schedules allow for safe work sequencing, inspections, approvals and quality hold points. Actively contributes to ENGIE's continuous improvement and sustainable project delivery objectives.

GENERAL RESPONSIBILITIES

• Adhere to company policies, procedures and values. Behave in a responsible and ethical manner. Promote a strong health, safety, environmental and quality culture at the Oya Site. Support diversity, inclusion and continuous improvement.

Maintain the confidentiality and integrity of project information. Undertake other duties as may reasonably be requested by the Project Director. ENGIE Southern Africa (Pty) Ltd is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of ENGIE Southern Africa (Pty) Ltd and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

ENGIE Southern Africa (Pty) Ltd reserves the right not to make an appointment to the posts as advertised. Candidates with disabilities are encouraged to apply for positions.