Legal Executive Assistant-Hong Kong

Job description

A Legal Executive Assistant is required for CATL’s Hong Kong office to support the General Counsel and world-wide Corporate Counsels, high-level administrative tasks, complex scheduling, and internal client management. Key responsibilities include managing complex calendars & business trips, drafting and proofreading legal documents, and handling sensitive client communication. Strong legal and business knowledge, confidentiality, and excellent organizational skills is required.

Skills

• Exceptional communication (written and verbal), high attention to detail, strong prioritization, and ability to work under pressure.

PPT Proficiency

• Advance level of Power Point preparation skills needed

Global team communication

• Deploy policies, templates, and announcements in timely manner. Organize international meeting of members and support organization and logistics.

Confidentiality

• Strict adherence to ethical standards and confidentiality.

Calendar & Email Management

• Proactively managing complex schedules, prioritizing emails, and resolving conflicts.

Travel & Logistics

• Coordinating intricate domestic/international travel, itineraries, and expense reports.

Communication Liaison

• Acting as the primary point of contact between executives,clients, and internal teams.

Meeting Coordination

• Scheduling, attending, taking minutes, and managing follow-up actions for meetings.

Strategic Support

• Conducting research, preparing documents, reports, and presentations.

Office Administration

• Maintaining files, handling confidential information.

Document Management

• Draft, edit, and format legal documents, including briefs, and correspondence. Create tables of contents and authorities.

Case & Docket Management

• Maintain client files, track deadlines, update, and manage cases.

Client Relations

• Serve as a primary point of contact for clients, managing correspondence and onboarding.

Billing

• Input external counsel charges and handle billing.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and legal software (e.g., e-filing systems, timekeeping software).

Experience

• Proven experience as an executive assistant, personal assistant, or similar role.

Communication

• Exceptional verbal and written communication skills.

Organizational Skills

• Superior organizational, multi-tasking, and time-management skills.

Discretion

• Ability to handle sensitive, confidential information with high integrity.

Technology

• Proficiency in Microsoft Office Suite, Google Workspace, AI softwares and project management tools.

Proactivity

• Strong problem-solving skills and the ability to anticipate needs before they arise.