Indirect Procurement & Direct Procurement Specialist

Job description

Role Summary

The Indirect Procurement & Direct Procurement Specialist plays a key hands-on role in optimizing indirect procurement activities and driving operational purchasing processes to ensure seamless business continuity. Reporting directly to the Procurement Manager, the candidate is responsible for executing end-to-end indirect sourcing—including category sourcing, supplier evaluation, commercial negotiations, and cost-reduction initiatives.

Additionally, the role will progressively expand to cover operational purchasing across direct and indirect materials, master data governance, and delivery management. As a self-driven individual contributor, the candidate is expected to combine strong sourcing execution with high learning agility to absorb strategic category management expertise under manager guidance.

Key Responsibilities

Indirect Procurement Category sourcing & execution: Execute end-to-end sourcing activities for indirect materials and services (MRO, IT software/hardware, office supplies, facility services) in line with corporate guidelines and business needs Supplier selection & contract negotiation: Conduct vendor evaluations, facilitate competitive bidding processes (RFx), negotiate contract terms and support contract lifecycle management to secure optimal commercial terms and risk mitigation.

Cost optimization & spend analysis

Perform spend analysis, track historical purchase data, and identify practical cost-saving opportunities to contribute to annual savings targets.

Supplier performance & database maintenance

Maintain an updated supplier database, track vendor performance metrics (KPIs), and coordinate regular supplier evaluations Market Intelligence & sourcing insights: Analyze market trends, spend data, and financial/statistical metrics to proactively identify better products, services, and sourcing opportunities.

Purchasing process & compliance

Adhere to and enforce corporate purchasing mechanisms, procedures, and standards. Ensure compliance with corporate purchasing policies and support internal/external audit preparations Direct Procurement Operational Purchasing Purchasing to Pay process: Execute PTP activities for indirect and directs materials, cooperate with local finance team Master Data & Catalog Management: Supplier onboarding and Oracle master data support for both direct and indirects.

Expediting & Delivery Management

Order Tracking & Expediting: Monitor lead times and proactively track shipments for urgent MRO parts, IT equipment, or facility supplies.

Compliance audit monitor

Monitor operational purchasing compliance against internal controls and audit standards

Qualifications

Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, or a related field. 5-8 years of professional experience with demonstrated hands-on ownership in indirect procurement and direct procurement purchasing operations. Strong hands-on experience in sourcing execution, bidding process management, supplier evaluations and commercial contract negotiations. Proven track record in executing operational projects, driving continuous workflow improvements, with strong accountability and business-oriented problem-solving skills.

Strong interpersonal skills to collaborate smoothly with internal cross-functional teams (Finance, Operations, Supply Chain, etc) and external vendors High learning agility and readiness to progressively expand scope from indirect procurement to strategic direct procurement functions under manager guidance. Proficiency in written and spoken English