Site Administration Assistant

Job description

Reporting directly to the Engineering & Maintenance Manager, you will be the administrative backbone of our maintenance team, supporting critical operational activities including work order management, scheduling coordination, reporting, travel administration, invoice processing, and system maintenance. This is an excellent opportunity to join a dynamic mining operation where no two days are the same. Key responsibilities; Coordinating day-to-day administration activities across the

Engineering & Maintenance department Preparing reports, presentations, meeting minutes and departmental communications Managing records, documentation and systems to ensure information remains accurate, compliant and easily accessible Supporting maintenance planning activities through work order administration, scheduling coordination and equipment planning assistance Processing travel arrangements, invoices, timesheets and other operational requirements Maintaining KPI reports and providing administrative support for key business initiatives

Building strong working relationships with employees, leaders and site stakeholders across the operation Identifying opportunities to improve administrative processes and support the efficiency of the wider team Providing general administrative support wherever needed, contributing to a productive and well-organised department

Qualifications

Experience supporting maintenance, engineering, or operational teams in a site-based environment An understanding of maintenance processes, including work order management, asset management, and condition monitoring Inventory or materials management experience Experience using systems such as SAP, SHEMS, SIS (Hastings), Dingo, or similar maintenance platforms

• Strong organisational skills, attention to detail, and the ability to manage competing priorities
• Excellent communication skills with a collaborative, team-focused approach