Facility Coordinator

Job description

The Facility Coordinator is responsible for supporting daily building operations, ensuring the workplace is safe, functional, and well-maintained for staff, customers, and visitors. This role serves as a central point of contact for maintenance requests, vendor coordination, facility repairs, and space management. The Facility Coordinator helps track work orders, schedules preventative maintenance, manages supplies, and assists with compliance and safety procedures.

Key Responsibilities

Maintenance & Repairs

• Receive, prioritize, and assign maintenance work orders
• Coordinate with onsite maintenance technicians, contractors, and vendors
• Inspect facilities regularly to identify issues or safety risks
• Track completion of work requests and follow up to ensure repairs meet standards Facility Operations Ensure HVAC, lighting, plumbing, and building systems operate effectively
• Monitor building access, security systems, and key/credential issuance
• Maintain cleanliness, sanitation, and general organization of workspaces
• Assist with room setups, event prep, furniture moves, and space planning

Vendor & Contract Management

• Schedule and monitor contractor activities (electrical, plumbing, cleaning, landscaping, etc.)
• Verify work completion and maintain cost control
• Review and update service plans and preventive maintenance schedules

Inventory & Supplies

• Manage facility supplies including parts, tools, PPE, office items, and equipment
• Track stock levels and reorder as needed to avoid shortages
• Assist with asset tracking and lifecycle replacement Health, Safety & Compliance
• Maintain safety procedures and emergency response plans
• Conduct facility walk-throughs and hazard inspections
• Ensure compliance with building codes, OSHA, and company safety standards
• Support recordkeeping, inspections, permits, and documentation

Administrative Duties

• Create facility reports, logs, and maintenance documentation
• Assist with budgeting, invoice processing, and purchasing
• Communicate facility updates to staff and leadership

Skills & Qualifications

• Strong organizational and multitasking ability
• Excellent communication and customer service skills Basic knowledge of building systems (HVAC, electrical, plumbing)
• Ability to read work orders, manuals, safety permits Computer/CMMS software experience preferred
• Strong problem-solving and decision-making skills
• Ability to work independently in fast-paced environments Physical ability to lift/move equipment or materials as needed