Construction Document Control Specialist

Job description

Document Controller Supervisor – Zagreb/EMEA Travel Location

50% office / 50% travel to customer sites. We have an office/factory in Zagreb, and the role requires frequent travel (at least 50%) throughout EMEA.

Schedule

Full-time Who Are We? At Vertiv, we’re on a mission to power the people and technologies that keep the world connected. From data centers to advanced infrastructure and industrial facilities, our solutions ensure that critical systems operate safely, reliably, and efficiently. With over $5 billion in annual revenue and a global presence spanning nearly 70 countries, Vertiv offers the stability of an industry leader and the energy of a rapidly evolving field.

About the Role Vertiv is hiring a Document Control Specialist to manage and maintain all project documentation, ensuring accuracy, compliance, and clear traceability throughout the entire project lifecycle. In this role, you will play a key part in supporting supervisors, engineers, and commissioning teams by ensuring documentation is correctly organised, reviewed, archived, and readily accessible. This position is ideal for a highly organised individual who enjoys structure, systems, and supporting project teams in dynamic construction and engineering environments—while being actively present on customer sites across EMEA.

Key Responsibilities

In this role, you will: Maintain and manage all company and project documents, ensuring they are accurate, current, and properly stored. Ensure all documentation is correctly numbered, logged, tracked, distributed, filed, and archived. Coordinate with project managers, engineers, and other stakeholders to collect and manage documentation throughout the project lifecycle. Review, update, and verify documents for accuracy and compliance with company standards.

Conduct regular audits to ensure documentation integrity and adherence to regulatory requirements. Provide training to internal staff on document control procedures and systems. Support client personnel with documentation related to control systems when required. Respond promptly to internal and external documentation requests. Track and manage document review and approval workflows. Implement and maintain document control procedures to improve efficiency and accuracy.

Assist with preparing reports, presentations, and other documentation as needed.

What You’ll Bring

We’re looking for an organised, detail-focused, and proactive individual.

You should have: A high school diploma or equivalent (additional technical or administrative qualifications are an advantage). A minimum of 3 years of experience in document control, records management, construction administration, or a similar role. Proficiency with document management software and Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organisational skills with strong attention to detail. Strong written and verbal communication skills.

Ability to manage multiple tasks, prioritise, and meet deadlines. Willingness to travel frequently across EMEA (approximately 50%). Work Environment This role includes a mix of office-based work and substantial on-site coordination across various project locations. You must be able to adapt to changing conditions and maintain the highest safety standards at all times.

Benefits

• Competitive base salary
• Travel time and overtime pay on top of salary
• Travel costs covered
• UNIQA supplementary health insurance for added security
• Special occasion bonuses (Easter, Christmas, performance-based rewards, and child-related bonuses)
• Free annual health check-up to support your well-being (Croatia Osiguranje)
• Opportunity to sign up for a MultiSport card for an active lifestyle
• Access to internal training and external development opportunities
• Fresh fruit delivered to the office every

Monday and Wednesday

• Referral bonuses as a thank-you for helping us grow our team
• Financial support for new parents with a non-taxable baby bonus
• Assistance in difficult times with a non-taxable allowance for the loss of an immediate family member The Successful Candidate Will Embrace Vertiv’s Core Principles & Behaviors OUR CORE PRINCIPLES: Safety
• Integrity
• Respect
• Teamwork

Diversity & Inclusion OUR STRATEGIC PRIORITIES

• Customer Focus Operational Excellence High-Performance Culture Innovation Financial Strength OUR BEHAVIORS: Own It Act

With Urgency Foster a Customer-First Mindset Think Big and Execute Lead by Example Drive Continuous Improvement Learn and Seek Out Development