Procurement Excellence / Operations Coordinator II

Job description

Position Summary

The Coordinator II, Procurement Excellence Expediting is responsible for coordinating and expediting Commercial Change Order (CCO) activities under Procurement to ensure timely completion, supplier responsiveness, and adherence to established service level agreements. This role serves as a key liaison among suppliers, Category Managers, Engineering, MDM and Procurement, and other stakeholders to drive the completion of sourcing requirements, supplier quotations, and change management activities.

This role also monitors supplier RFQs, conducts follow-ups and escalations, conducts regular cadence calls with internal and external stakeholders and ensures accurate documentation and tracking of updates per CCO and part numbers affected. The role also analyzes quote status, identifies bottlenecks and coordinates to implement corrective actions to maintain workflow and efficiency and support business objectives.

Job Responsibilities

Manage and expedite CCO activities under Procurement from sent RFQs through completion. Coordinate with suppliers to obtain quotations, confirmations, and required sourcing information. Uses both Spanish and English language to communicate. Conduct proactive follow-ups and escalations to ensure timely supplier responses. Review Change Orders and validate completeness of documentation and requirements.

• Coordinate with Category Managers for pending approvals and help needed on critical part numbers under the CCO process
• Help in the regular updates of the team’s various KPI dashboards to ensure its completeness and accuracy
• Collaborate with Category Managers, Engineering, MDM, and Procurement teams to resolve issues and drive closure.

Promote quality governance to mitigate escalations from stakeholders Update trackers, dashboards, and reports related to Change Order performance and aging. Coordinate solutions and sound recommendation for stakeholder/supplier’s queries & problems Record and submit periodic transaction records, log sheets/trackers and slide decks Participate during business overview presentations and KPI reporting to business partners.

Facilitate conference calls, meetings, and discussions with stakeholders/suppliers. Contribute to improve SLA performance and operational efficiency. Support process improvement projects and automation initiatives. Provide guidance, training, and support to junior team members.

• Ensure compliance with procurement policies, sourcing requirements, and quality standards
• Serve as back-up for next level similar or related function for business continuity Job Qualifications: Bachelor’s Degree in any 4-year course preferably Engineering/Manufacturing/Supply Chain/Business related discipline 1-3 years related experience Fluent and Conversant both in written and verbal English Intermediate MS Excel knowledge Basic MS Excel knowledge Basic MS PowerPoint knowledge Detail-oriented Quality mindset A team player with a positive attitude
• Strong written and communication skills Can work independently with minimal supervision
• Ability to understand and apply emerging technologies like AI, RPA, and Machine Learning to support process improvement and automation
• Ability to create and interpret dashboards using platforms such as Smartsheet and Power BI Ability to participate in a team environment
• Ability to maintain a positive working relationship
• Ability to interpret a variety of instructions furnished in written or oral form
• Ability to work independently with minimal supervision
• Ability to manage and prioritize multiple tasks The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES Customer Focus Operational Excellence High-Performance Culture Innovation Financial Strength OUR BEHAVIORS Own It Act With Urgency

• Foster a Customer-First Mindset Think Big and Execute
• Lead by Example Drive Continuous Improvement
• Learn and Seek Out Development Transparent and Open Communication