Payroll & HR Administration Specialist – EMEA

Job description

At Vertiv , we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

Join Vertiv’s EMEA Payroll team supporting Spain and Portugal. This role manages payroll operations, liaises with external vendors (including ADP), and provides payroll-related HR support.

Key Responsibilities

• Manage end-to-end payroll processes for Spain & Portugal in partnership with external vendors, including ADP Act as the main point of contact for ADP, ensuring accurate and timely payroll delivery
• Review and validate payroll outputs (earnings, deductions, taxes, Social Security, benefits) to ensure compliance with local regulations
• Process payroll-related changes such as new hires, terminations, contract updates, absences, and statutory reporting
• Respond to employee payroll queries in Spanish and provide clear guidance on payroll and labour-related topics

Administer Spain’s Flexible Compensation

• Plan, including employee enrolment, vendor coordination, and payroll deductions
• Maintain accurate payroll and HR data in internal systems and perform regular quality checks
• Prepare payroll reports and support Finance, audits, and compliance activities
• Contribute to payroll process improvements, system implementations, and standardisation initiatives across EMEA

Key Requirements

Fluent Spanish (essential) – for employee and vendor communication

• Proven experience in Spanish payroll preferred – including labour law and Social Security 2–4 years’ experience in payroll & HR operations (multi-country or shared services preferred)
• Strong attention to detail and analytical skills Skills & Tools Payroll systems, HRIS/HCM platforms, and MS Office
• Ability to interpret and explain payroll and labour regulations Languages Spanish – mandatory English – mandatory Portuguese – a plus If YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment!

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES Customer Focus Operational Excellence High-Performance Culture Innovation Financial Strength OUR BEHAVIORS Own It Act With Urgency

• Foster a Customer-First Mindset Think Big and Execute
• Lead by Example Drive Continuous Improvement
• Learn and Seek Out Development #LI-CM3