HR Coordinator and Onboarding Specialist (FTC)

Job description

💼 HR Coordinator and Onboarding Specialist (FTC) 📍 Bourne End Office - hybrid working 🕒 Full-Time | Fixed-Term Contract | 37 hours per week 🎁 25 days annual leave plus bank holidays (and your birthday off!) | Comprehensive Pension Scheme | Access to a Private GP and much more!

Please note

We are unable to offer visa sponsorship for this role. Applicants must have the existing right to work in the UK without requiring sponsorship now or in the future. _____________________________________________________________________________ Ready to make a real difference – not just in your career, but for the planet? As water technologies experts, we don’t just offer jobs – we build careers with purpose. We’re on a mission of Ecological Transformation , and we’re looking for a dedicated Business Development Manager to help us lead the charge.

As an HR Coordinator / Onboarding Specialist , you'll manage the complete onboarding journey for new employees, maintain accurate HR records, and provide essential support to both employees and managers. This is your opportunity to make a meaningful impact on employee experience while supporting our mission of Ecological Transformation.

What will I be doing… Employee Onboarding

• Coordinate and manage the end-to-end onboarding process for new employees
• Prepare and distribute offer letters, onboarding materials, policies, and required documentation
• Coordinate new-hire orientation, introductions, training sessions, and first-day activities
• Partner with hiring managers and department leaders to ensure new employees have necessary equipment, system access, workspace, and resources
• Maintain onboarding checklists and ensure all required steps are completed accurately and on time
• Coordinate and conduct onboarding follow-ups and check-ins during probation
• Gather feedback from new hires and managers to identify opportunities to improve the onboarding experience
• Assist with organisation of quarterly

HR Inductions HR Administration

• Maintain accurate and up-to-date employee records in HRIS and associated systems
• Process employee status changes, transfers, promotions, leave documentation, and separations
• Assist with benefits enrollment and serve as a resource for employee questions regarding HR programs and policies
• Support payroll processes by providing accurate and timely employee information Prepare HR reports, spreadsheets, and documentation as needed
• Assist with employment verification requests and routine HR correspondence Ensure HR files and records are maintained in accordance with company policies and applicable laws
• Handle sensitive and confidential information with professionalism and discretion

First Line Employee and Manager Support

• Act as the primary point of contact for routine employee and manager HR inquiries, providing clear guidance and resolving common queries independently where possible
• Provide guidance on HR procedures, onboarding requirements, company policies, and available resources
• Support employee engagement initiatives, internal communications, and HR projects
• Assist with employee recognition programs, training coordination, and company events
• Help promote a positive, inclusive, and professional employee experience

Compliance and Process Improvement

• Stay informed about changes to HR policies, procedures, and compliance requirements
• Identify process gaps and recommend improvements to increase efficiency and consistency
• Maintain accurate records and documentation for audits and reporting purposes

Qualifications

Level 3 CIPD qualification

• 3 years of experience in Human Resources, onboarding, recruiting coordination, or administrative support
• Strong organizational and time-management skills
• Excellent written and verbal communication skills High level of attention to detail and accuracy
• Ability to manage confidential information appropriately
• Proficiency with Google Workspace and SmartSheets Experience using an HRIS, applicant tracking system, or other HR software such as Workday, Successfactor, ADP preferred