Services Admin Intern - Tamheer (IT major)

Job description

Job Purpose

Organize, Classify, & Maintain Documents related to quality Control Processes. Coordinate with various teams to gather and update quality-related documents. Create and manage document control procedures and protocols. Conduct regular audits to verify document accuracy and completeness. Being an integral part of organization, playing a key role in managing all documentation-related processes. Responsible for ensuring that documents are accurate, upto date, & Compliant with relevant Procedures, Policies & Regualations.

Job Description

• Manage all technical documents for assigned projects regarding quality, revision status, timely receipt and distribution.
• Utilization of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
• Support the Contracts Team to receive, check and validate the drawings, input the drawings & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution of the documents.
• Ensure that circulation durations for distribution list and cycle are tracked and any deviations (delays) are reported, as these may impact the project delivery schedule.
• At certain phases of a project, technical documents (i.e. civil, structural, electrical etc.) must be issued. The Document Controller is responsible for collecting the data, verifying the current revision status of the documents and distributing them. (i.e. preliminary, approval, construction, erection and as built documentation etc.)
• Print and file hard copies of the documents and maintenance of updates to the document files.
• Receive and answer emails, input information into the system, create transmittals to recipients, track documentation, and ensure nothing is delayed that would affect the timing of the projec You are meant for this job if:
• Familiarity with project management
• Basic knowledge of SAP System
• Fluency in English Language
• MS Office (Excel, Word & PowerPoint) Knowledge is must.
• Proficient typing and editing skills.
• Data organization skills
• Attention to detail.
• Bachelor or diploma Skills Communication Microsoft Office Leadership Competencies Adopt a Growth Mindset Act with Agility