Administrative Support-Exec

Job description

Job Overview

The Executive Assistant will provide high-level executive and operational support to the ACL President and Sr. Director, Continuous Improvement. This role goes beyond traditional administrative support, serving as a trusted partner who anticipates priorities, enables effective executive operating rhythms, and helps ensure alignment and follow-through across a complex, global organization. The role requires strong judgment, discretion, executive presence, and the ability to operate effectively with senior leaders and cross-functional stakeholders.

Location / Work Model U.S.-based remote/hybrid role. Candidate should be located in the Wayne, PA area, ideally within approximately a two-hour drive, with the ability to come into the Wayne office as needed to support key meetings, leadership activities, and other in-person requirements. The role will support two senior leaders within a global operating environment, with one leader based in Wayne, PA and the other based in Atlanta, GA.

Job Requirements

Manage complex executive calendars across time zones, proactively resolving conflicts and prioritizing engagements based on business needs. Coordinate leadership meetings, operating reviews, staff meetings, planning sessions, and other key executive forums, including agendas, logistics, materials, action tracking, and follow-up. Prepare and coordinate executive-level presentations, communications, meeting materials, and briefing documents.

Track decisions, commitments, actions, and follow-ups to support execution discipline across leadership priorities. Coordinate domestic and global travel, itineraries, expenses, and related requirements. Build effective relationships across the ACL leadership team and broader TE organization to improve responsiveness, coordination, and information flow. Support special projects and cross-functional initiatives on behalf of the senior leaders as needed.

Handle sensitive and confidential information with a high degree of discretion and sound judgment. Anticipate executive needs, identify issues early, and proactively coordinate solutions in a fast-paced environment with changing priorities. What your background should look like 7+ years of progressively responsible executive administrative support experience, including demonstrated experience supporting senior executives (VP, President, GM, or C-suite level) in a complex, global organization.

Demonstrated ability to manage complex calendars, competing executive priorities, leadership meetings, and global travel across multiple locations and time zones. Strong project coordination and follow-through skills, including communication across functions, senior stakeholders, and geographies. Excellent executive-level written and verbal communication skills and advanced proficiency with Microsoft 365 tools. Ability to work effectively in a fast-paced, global environment and adapt to changing deadlines and priorities.

Strong discretion and judgment when handling confidential or sensitive executive matters. SAP experience preferred. Associate degree or higher desired.

Core Competencies

Executive Presence & Judgment Proactive Problem Solving Operational Excellence Influence Without Authority Business Acumen Discretion & Confidentiality Organization & Prioritization Global Collaboration