Purchase and Administration Specialist

Job description

TCS Kolkata Hiring for Purchase and Administration Specialist Role: Purchase and Administration Specialist Location: Kolkata Shift Timing: Should be flexible with Rotational/Night Shift. Night shift (12:00 AM IST) & Morning shift (6:00 AM IST)

Experience

3 - 7 Years Education: Minimum 15 years of regular, full-time education (10 + 2 + 3). Bachelor's/master’s in finance & accounting or equivalent Job Role The Administration Specialist is responsible for delivering accurate and timely transactional support for Purchasing & Admin ‑ related financial and administrative processes. This role focuses on P2P processing, Purchasing, supplier maintenance, invoice receipting, and reporting, ensuring all Purchasing & Admin (AP / Receipting) transactions are compliant, well‑documented, and processed within agreed SLAs.

Skills

Demonstrated experience in high-volume transactional processing (AP, P2P, procurement, accounts processing or similar). Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc.). Excellent verbal and written communication skills. Strong attention to detail, accuracy and documentation habits. Intermediate MS Excel skills and experience working with workflow/document management systems, with proficiency in broader MS Office Suite (SharePoint, Word, PowerPoint etc.).

Experience working with offshore/remote teams or in a shared service environment Experience with Purchasing & Admin Management (AP / Receipting) systems (e.g., ERP, SAP, Oracle JD). Knowledge of Industry and compliance documentation. Familiarity with Power BI and reporting tools.

Responsibilities

Create purchase orders from email requests, ensuring compliant coding and approvals. Manage purchase order requests. Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan. Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation. Process AP queries including but not limited to - chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues.

Maintain supplier master data, including bank account changes and insurance expiry updates. Support supplier compliance checks where required. Process FX payments and prompt payment activities. Complete monthly reporting entries for Purchasing & Admin commitments. Conduct Dail y, fortnightly and month-end activities and submit for processing. Record and upload entries into Purchasing & Admin or financial systems. Prepare and update Purchasing & Admin related reports and Supplier Lists.

Maintain documentation and data accuracy across internal systems. Provide operational and managerial support for order reporting. Fulfill ad-hoc reporting requirements. Reports and Supplier Lists. Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments and supplier data. Support finance, procurement, and Purchasing & Admin management teams with ad-hoc transaction and reporting tasks.

Coordinate with Client and Internal stakeholders as required. </div

Qualifications

BACHELOR OF COMMERCE