Purchasing & Admin Administration Team Lead

Job description

TCS Kolkata Hiring for Purchasing & Admin Administration Team Lead Role: Purchasing & Admin Administration Team Lead Location: Kolkata Shift Timing: Should be flexible with Rotational/Night Shift. Night shift (12:00 AM IST) & Morning shift (6:00 AM IST)

Experience

5 - 12 Years Education: Minimum 15 years of regular, full-time education (10 + 2 + 3). Bachelor's/master’s in finance & accounting or equivalent Job Role The Purchasing & Admin Administration Lead is responsible for governance and delivering accurate and timely transactional support for Purchasing & Admin‑related financial and administrative processes. This role focuses on P2P processing, Purchasing, supplier maintenance, invoice receipting, financial reconciliations, and reporting, ensuring all Purchasing & Admin transactions (AP / Receipting) are compliant, well‑documented, and processed within agreed SLAs.

Skills

Proven experience leading teams in high‑volume, transaction‑driven environments. Strong understanding of process controls, quality management, and SLA delivery. Excellent verbal and written communication skills. Demonstrated experience in high-volume transactional processing (AP, P2P, procurement, accounts processing or similar). Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc.).

Strong attention to detail, accuracy and documentation habits. Proficiency in MS Office (Excel, Word, PowerPoint) Experience working with offshore/remote teams or in a shared-services environment Experience with Purchasing & Admin Management (AP / Receipting) systems (e.g., ERP, SAP, Oracle JD). Knowledge of Industry and compliance documentation.

Familiarity with Power BI and reporting tools Responsibilities

Lead and supervise a team handling high‑volume, repetitive, accuracy‑critical Purchasing & Admin (AP / Receipting) administration tasks. Drive productivity, quality, and SLA adherence across daily operations. Monitor output quality, implement controls, and ensure error prevention.

• Coach, mentor, and performance‑manage associates in a process‑heavy shared services environment
• Ensure all transactions are processed accurately and within defined timelines Daily, Weekly and Monthly Status reporting
• Create purchase orders from email requests, ensuring compliant coding and approvals.

Manage purchase order requests and issues. Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan. Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation. Process AP queries include chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues. Maintain supplier master data, including bank account changes and insurance expiry updates.

Support supplier compliance checks where required. Process FX payments and prompt payment activities. Complete monthly reporting entries for Purchasing & Admin commitments. Review Daily, fortnightly and month-end activities and submit for processing. Record and upload entries into Purchasing & Admin or financial systems. Prepare and update Purchasing & Admin related reports and Supplier Lists with team. Maintain documentation and data accuracy across internal systems.

Provide operational and managerial support for order reporting. Fulfill ad-hoc reporting requirements. Reports and Supplier Lists. Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments and supplier data. Support finance, procurement, and Purchasing & Admin management teams with ad-hoc transaction and reporting tasks. Coordinate with Client and Internal stakeholders as required Adhere to SLA and TAT to avoid escalations. </div

Qualifications

BACHELOR OF COMMERCE