Talent Acquisition System Admin

Job description

Talent Acquisition System Admin The Talent Acquisition System Admin supports the infrastructure, systems, analytics, and day-to-day operations of the Talent Acquisition function. This is a newly created role on a small, agile team, and the successful candidate must be comfortable shifting priorities as the team’s needs evolve. The immediate priority is partnering with HQ (Taiwan) to launch a new Applicant Tracking System (ATS) in Arizona, alongside providing broad administrative and program support.

Core Systems & Analytics Responsibilities Recruiting Reporting & Data Analysis Build and Maintain Reporting: Compile, build, and analyze recruiting reports and dashboards, including recruiter and recruiting KPIs (e.g., hiring events, hiring quality, fulfillment status, and candidate/manager experience). Ensure all data consistently reflects actual conditions.

Data Integrity

Carefully maintain and update recruiting-related data to reflect current progress, surfacing trends and insights that inform hiring decisions.

Applicant Tracking System (ATS) Management System Administration

Administer the ATS, including collecting internal needs, partnering with IT teams (Arizona and Taiwan) on system enhancements and integrations, and troubleshooting immediate user needs.

ATS Launch (Current Priority)

Partner closely with HQ (Taiwan) to support the end-to-end launch of a new ATS in Arizona, tracking milestones and coordinating across regions and time zones.

Talent Pool & Change Management

Manage talent pool data and lead change management with the business to drive adoption of new processes and systems.

HR AI Tool Management User Support & Solutions

Manage HR AI tools by collecting internal needs, consulting with users on current issues, and proposing practical solutions.

Candidate Evaluation Tools Assessment Management

Manage candidate evaluation tools, including personality assessments, and evaluate their effectiveness (e.g., correlation to on-the-job performance). Systems, Vendors & Stakeholder Management System Evaluation: Manage every system the Talent Acquisition team uses or requires, including evaluating new systems and platforms (e.g., surveying and comparing options).

Vendor Management

Maintain and manage relationships with external vendors.

Cross-Functional Collaboration

Collaborate with internal stakeholders such as Procurement, IT, and Security.

Infrastructure Support

Own and support infrastructure-related tasks for the Talent Acquisition team as they arise.

Program & Administrative Support Contract & Vendor Administration

Handle contracts and coordinate with external vendors and internal stakeholders through the full life cycle.

Status & Project Tracking

Track the status of projects and deliverables (e.g., survey collection, system rollouts), proactively following up with stakeholders to keep items on schedule.

Meeting Support

Take clear, accurate meeting minutes; coordinate scheduling, venue booking, pre-meeting equipment checks, and on-site logistics as needed.

Proactive Follow-up & Communication

Provide clear updates on current statuses and estimated timelines, proactively reminding managers and stakeholders of pending approvals and next steps.

Approval Tracking

Initiate and track approval workflows, ensuring sign-offs are completed accurately and on time.

Qualifications

Associate degree; degree in Human Resources, Administration, Business, or a related field preferred 0–3 years of progressive experience in administration, workforce analytics, or program management

• Demonstrated administrative experience with strong organization and follow-through Some experience in data analysis (e.g., building or interpreting reports and KPIs) Exceptional attention to detail with a commitment to data accuracy Highly disciplined, with excellent critical thinking and problem-solving skills
• Excellent at following instructions and executing processes precisely Agile and adaptable, comfortable shifting priorities in a small, fast-moving team Advanced proficiency in Microsoft Excel and the broader

Microsoft Office Suite

• Strong cross-functional coordination and communication skills Some knowledge or experience in recruiting preferred Some project management (PM) experience preferred Bilingual proficiency in English and Mandarin preferred Work Location: Phoenix, AZ.

This position requires full-time on-site presence.

Training Location

Phoenix, AZ Travel: Not required