Global Portfolio Coordinator

Job description

The SMART Project Manager supports the execution of the Global Portfolio & Innovation agenda, ensuring high-quality portfolio data, structured governance, and clear executive reporting across Finance transformation initiatives. This role sits at the intersection of data analysis, portfolio management, and executive support , enabling informed decision-making and consistent portfolio performance monitoring.

Key Responsibilities

• Portfolio Data & Reporting Consolidate and analyze portfolio data across multiple global initiatives
• Produce regular portfolio reports and performance insights
• Maintain and update Power BI dashboards for benefits tracking
• Provide data-driven recommendations to support decision-making
• Portfolio Governance & Repository Management
• Manage the central portfolio repository (SharePoint / shared drives)
• Maintain governance templates, frameworks, and documentation
• Coordinate portfolio review cycles and prepare reporting materials
• Track actions and ensure follow-up with stakeholders
• Support onboarding of new initiatives into the portfolio

Benefits

• Tracking & Performance Monitoring Maintain benefits tracking across all initiatives Monitor planned vs. actual performance in collaboration with stakeholders Identify and escalate variances and risks
• Executive Presentation Support Develop and refine executive-level presentations Structure clear, compelling narratives for senior stakeholders Iterate quickly based on leadership feedback
• Process & Continuous Improvement Support the design and documentation of portfolio management processes Improve templates, tools, and governance practices Contribute to process optimization and innovation initiatives

Qualifications

Bachelor’s degree in Business, Finance, Engineering, or related field 2–4 years’ experience in PMO, portfolio coordination, business analysis, or operations Experience in data analysis, reporting, and dashboard management Exposure to multinational or shared services environments

Skills & Competencies

Advanced Excel (data consolidation, financial tracking, analysis) PowerPoint (executive-level presentations) Power BI / data visualization (preferred)

• Strong financial and analytical mindset (budgets, forecasting, variance analysis) Structured, detail-oriented, and able to manage multiple priorities
• Strong stakeholder communication skills in a global environment