Accounts Receivable Administrator

Job description

SUMMARY

This role will assist in the preparation and distribution of financial statements for internal and external purposes, relies on experience and judgment to plan and accomplish goals and records payments to customers' accounts and maintains accounts receivable records by performing the following duties.

DUTIES AND RESPONSIBILITIES

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Maintains accounts receivable records, including editing, checking, and preparing accounts receivable entries and tabulating control statistics
• Works closely with account managers, customer service representatives, and repair administrators
• Files unpaid invoices and keeps account of cash receipts, claims and unpaid invoices
• Computes and records interest charges, refunds, and similar items
• Account reconciliation and collections
• Processes and verifies applications for credit and solicits payment on overdue accounts.
• Prepares vouchers, invoices, or account statements
• Receives customer remittances and applies cash to accounts (both AR and miscellaneous) Investigates discrepancies with customer and/or departments and facilitates resolutions
• Makes debit/credit memos or AP/AR transfers when appropriate to reconcile activity
• Sends checks received in facility to lockbox
• Processes credit approvals including setting up new customers, and invoicing

CONT'D

• Thorough customer contact and pro-active billing and collection practices: ensure accounts over 90 days are at a minimum or zero, ensure short payment balances over 60 days are at a minimum or zero. Communicates with customers regarding past due balances, facilitates on time payment, report status to superiors
• Prepares collection letters and recommends third party collection and account write-off including research of customer accounts
• Processes credit card charges
• Back-up for bank reconciliations and monthly journal entries as needed
• Understands interaction between GL and subsidiary ledger
• Work on assignments that require creating and maintaining Excel worksheets

Other duties as assigned SPECIAL NOTE

• Equal Employment Opportunity and Affirmative Action Statement It is the policy of Safran Aerosystems Services Americas to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex, pregnancy, age, national origin, disability, military or veteran status, citizenship status, genetics, or any other characteristic protected by applicable federal, state, and local laws. We are strongly committed to this policy and believe in the concept and spirit of the law. Listed above are the ESSENTIAL FUNCTIONS of this job classification. Employees in this job classification may be required to perform various other duties including but not limited to training, administration, and housekeeping. In addition, employees in this job classification are responsible for the quality, quantity and timeliness of the product or service they provide. They will carry out those duties, in a safe and cooperative manner, per established policies, practices and procedures. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. QUALIFICATION REQUIREMENTS a) Knowledge and Skills
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The employee will need to be knowledgeable in basic accounting as well as technically skilled in accounting and financial applications
• Understand interaction between GL and subsidiary ledgers b)

Competencies

• Financial Management
• Ethical Conduct
• Thoroughness c) Education and/or Experience
• Requires a high school diploma and four to six years related experience; or an equivalent combination of education and experience. Familiar with standard concepts, practices, and procedures within this particular field. A degree in accounting or finance or a four year degree is preferred.
• Proficient in Microsoft Word and Excel
• Previous collection experience required QUALIFICATION

REQUIREMENTS

CONT'D d) Communication Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. e) Mathematical Skills
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio and percent and to draw and interpret bar graphs. f) Physical Demands
• This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.