Procurement/Purchasing Specialist

Job description

Job Summary

Manage end-to-end procurement operations, including quotation and order review, invoice validation, payment monitoring, supplier coordination, and procurement reporting. Partner closely with Finance, suppliers, and internal stakeholders to ensure operational efficiency, data integrity, compliance, and accurate execution of procurement activities. Leverage procurement data, including pricing and spend information, to provide meaningful analysis and support business decision-making.

Key Responsibilities

Quotation & Order Review

• Review and validate supplier quotations, purchase orders, invoices, and payment records to ensure accuracy, completeness, and compliance with company policies.
• Manage procurement documentation and support internal control requirements, audit readiness, and compliance activities.

Payment Management

• Monitor payment status and ensure timely resolution of invoice and payment-related issues.
• Coordinate with Finance teams and suppliers to investigate discrepancies and facilitate issue resolution.

Data Monitoring & Analysis

• Analyze supplier, pricing, and transaction data to support procurement reporting and operational decision-making.
• Prepare regular reports and identify trends, risks, and improvement opportunities through data analysis.

Database & ERP Management

• Maintain supplier quotations, pricing records, and procurement-related data into ERP and internal systems.
• Ensure data accuracy, consistency, and integrity through proper governance and record management practices.

Cross-Functional & Project Support

• Collaborate with Procurement, Finance, Supply Chain, and suppliers to support daily operational activities and process improvements.
• Participate in procurement-related projects and support business initiatives as assigned by management.

Qualifications

Experience

• 3-5 years of experience in procurement, supply chain, or related functions.
• Experience in semiconductor manufacturing is preferred.

Language Skills

• Fluent in English and Mandarin.
• Japanese language capability is an advantage.

Technical Skills

• Advanced proficiency in Microsoft Excel, PowerPoint including data analysis, Pivot Tables, and reporting.
• Hands-on experience with SAP or other ERP systems, with the ability to leverage Power BI or similar business intelligence tools for data analysis and reporting.

Soft Skills

• Strong analytical and problem-solving skills with attention to detail.
• Effective communication and stakeholder management capabilities.
• Ability to work independently, manage multiple priorities, and collaborate across cross-functional teams.
• Proactive mindset with a commitment to continuous improvement and operational excellence.