Production Assistant Officer

Job description

We are looking for an Assistant Officer to support the Production team in documentation control, project coordination and general administrative activities. The role is responsible for maintaining production-related documents, coordinating document registration and distribution, supporting departmental projects and activities, and ensuring timely completion of assigned tasks.

Key Responsibilities

Documentation Control Prepare, revise, register and maintain production-related reports, procedures, notices and controlled documents, ensuring documents are accurate and up to date. Document Coordination Coordinate document registration, distribution and revision with Document Control and relevant departments, and ensure documents are properly maintained at designated locations. Project & Activity Coordination Coordinate and follow up on departmental projects and activities, including INTEX, VEC, automation activities, productivity campaigns and engineering-related events.

Administrative & Production Support Provide administrative support to the Production team, including report preparation, data compilation, departmental activities and Production Policy-related inputs. Supplies & Expense Control Manage departmental supplies and stock levels, prepare purchase requisitions and support expense control to ensure sufficient resources for production use. Quality, Safety & Management System Support Support compliance with environmental, safety, quality and management system requirements, including ISO 9001, IATF 16949, ISO 14001 and ISO 45001.

Qualifications

MUST Have Diploma in Business Administration, Management, Engineering or related field. Good proficiency in Microsoft Office, especially Excel, Word and PowerPoint. Good documentation, coordination and administrative skills. Detail-oriented with good follow-up and time management skills. Good communication skills and able to coordinate with different departments. Able to work independently and manage multiple tasks within required timelines.

GOOD to Have Working experience in a manufacturing or semiconductor environment. Experience in document control or production administration. Familiarity with controlled documents, document registration and revision processes. Basic knowledge of ISO 9001, IATF 16949, ISO 14001 or ISO 45001. Experience in project coordination, purchase requisition.