Conference and Seminar Executive II

Job description

Role Summary

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Key Responsibilities

Content Management & Pre-Production

• Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing
• Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets
• Build and configure registration pages, Atlas Showcase pages, and virtual event platforms
• Create, revise, and upload presentations, holding slides, and exhibitor materials
• Maintain and update trackers, forms, reports, and speaker registration records Collate audience questions and event data from registration forms Handle Gleanin content uploads, updates, and downloads Event Execution (Production)
• Provide technical and operational support during live webinars and showcase sessions Host, moderate, or co-host sessions alongside speakers and sponsors when required
• Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery
• Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)
• Serve as the primary point of contact for stakeholders during live events Post-Event Reporting & Analytics (Post-Production) Download, clean, and deduplicate webinar analytics and performance reports
• Compile and deliver reports to Content Managers and stakeholders
• Monitor post-live webinar statistics and engagement metrics Upload and manage webinar recordings and on-demand content
• Ensure data accuracy to support reporting and insights generation

Stakeholder & Operational Support

• Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)
• Manage stakeholder communications via email, calls, and meetings
• Create and maintain spreadsheets, trackers, and documentation
• Perform administrative tasks and data clean-up activities
• Contribute to process improvements to enhance efficiency and event quality Core Functions: Content Management Event Moderation & Execution Stakeholder Coordination Data Reporting & Analytics Qualifications: Bachelor's Degree holder At least
• 1 year of experience in events, operations, or back-office support Experience working with global or cross-functional stakeholders is an advantage
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Strong written and verbal communication skills High attention to detail and strong organizational skills Customer-focused with strong coordination and problem-solving abilities
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

For internal candidates

Must be in current role for at least 1 year No disciplinary action within the past 12 months No attendance or punctuality issues within the past 12 months Core Competencies: Event Execution Excellence Stakeholder Management Content Accuracy & Quality Assurance Data Handling & Reporting Communication & Collaboration Adaptability in Fast-Paced Environments We know your well-being and happiness are key to a long and successful career.

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We are an equal opportunity employer

qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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