Travel & Expense Coordinator

Job description

Company description Martin Retail Group is a leading force in local retail marketing, specializing in strategic, turn-key solutions for global automotive brands. Since our founding in 1977, we've grown to 400+ team members across the United States, representing thousands of dealerships and placing over $1B of media annually – all focused on helping our clients sell more cars and trucks. We pride ourselves on being more than a traditional "ad agency," delivering targeted results.

We're also backed by the incredible resources of Publicis Groupe, offering unparalleled world-class technology and capabilities. If you're looking to make a significant impact in a dynamic, specialized field, explore a career with us.

Responsibilities

Review employee expense reimbursement requests for accuracy, completeness, and travel policy compliance; follow up to resolve missing or corrected documentation. Provide responsive T&E support by communicating clearly and professionally on policy-related questions. Perform AMEX corporate airfare reconciliations and follow up on discrepancies as needed. Facilitate cost transfers in the financial system as needed, ensuring transactions are processed accurately and timely.

Maintain accurate agency vendor records and support vendor setup updates as needed. Create agency purchase orders and support vendor invoice approvals in accordance with internal processes. Support PO accrual submissions for agency-related costs Assist with Altair expense and time system troubleshooting, escalating issues as appropriate.

Qualifications

Education/Experience Bachelor’s degree is preferred but not required; four years of relevant experience may be substituted for a bachelor’s degree.

Skills

Required: Strong written and verbal communication skills with a customer-service mindset. Excellent organization, prioritization, follow-through, and attention to detail in a high-volume environment. Accurate data entry, reporting, and general math proficiency. Proficient in Microsoft Office, especially Excel, with ability to quickly learn new systems. Experience with SAP Software would be beneficial Reporting to: Manager, Business Operations Additional information Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger.

It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected]. All your information will be kept confidential according to EEO guidelines. #LI-MM5 Compensation Range: USD $42,000.00 - USD $50,000.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.

Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11/25/2026.