Business License Specialist

Job description

We Deliver the Goods

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Why

Join Core-Mark?

Core-Mark emphasizes personal growth and development for all associates. We believe that when you succeed, the company succeeds. We promote internally whenever possible and provide frequent training opportunities in several formats to help you meet your personal and career goals.

Position Summary

The Business License Specialist is responsible for managing the full lifecycle of business and tax license compliance across the organization. This role administers license applications, renewals, research, regulatory monitoring, and compliance-related projects while ensuring the company remains compliant with federal, state, provincial, and local licensing requirements.

The successful candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail, organizational skills, analytical abilities, and communication skills. This position regularly interacts with government agencies, external service providers, and internal stakeholders to support business license compliance, resolve notices, conduct research, and drive process improvements.

The role requires strict adherence to data privacy regulations, company confidentiality standards, and information security protocols. The ideal candidate will exercise sound judgment and discretion when handling confidential and sensitive information.

Key Responsibilities

• Manage the renewal and registration process for a large portfolio of business licenses, permits, and tax registrations.
• Ensure all license applications, renewals, and registrations are prepared, submitted, and completed accurately and on time.
• Maintain accurate and complete records within LicenseHQ and other compliance management systems.
• Research, interpret, and communicate federal, state, provincial, and local licensing requirements affecting company operations.
• Monitor licensing changes and compliance requirements to ensure ongoing regulatory compliance.
• Respond to government notices, inquiries, and correspondence related to business licenses, permits, and registrations.
• Prepare, analyze, and validate data required for license applications, renewals, reporting, and audits.
• Partner with field finance, legal, tax, operations, sales, and other business functions to support licensing compliance initiatives.
• Assist with audits, examinations, and compliance reviews related to business licenses and permits.
• Identify opportunities for process improvements and participate in special projects as assigned.
• Maintain strong working relationships with regulatory agencies and internal stakeholders.

Qualifications

Education & Experience

• Associate degree or equivalent experience, preferably in Accounting, Business Administration, Finance, or a related field.
• Minimum of 2 years of experience in business licensing, permit administration, tax compliance, regulatory compliance, or a related discipline.
• Experience managing multiple compliance deadlines within a high-volume environment.

Knowledge, Skills & Abilities

• Strong analytical, problem-solving, and organizational skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent verbal and written communication skills.
• Self-motivated with the ability to work independently and prioritize multiple competing deadlines.
• Strong attention to detail, accuracy, and follow-through.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Sound business judgment and a proactive approach to issue resolution.
• Strong project management and time management skills.
• Ability to produce high-quality work under pressure and meet strict deadlines.
• Experience with LicenseHQ or comparable business license management software preferred.

Preferred Attributes

• Experience working with multi-state licensing programs and regulatory compliance requirements.
• Familiarity with retail, distribution, wholesale, transportation, food, alcohol, tobacco, or other regulated industries.
• Continuous improvement mindset with the ability to identify efficiencies and strengthen compliance processes.