Personal Assistant

Job description

Overview

We are looking for a proactive and highly organised Personal Assistant to provide comprehensive support to the Supply Chain Senior Director, Customer, Planning and Logistics Teams, managing priorities, schedules, leadership routines and stakeholder coordination in a fast-paced environment.

Responsibilities

Proactively manage the Senior Director’s diary, meetings and priorities, resolving conflicts and ensuring effective use of time. Coordinate leadership meetings, including scheduling, agendas, materials and follow-up actions. Organise travel, accommodation, itineraries and associated logistics. Manage expenses, purchase orders and relevant administrative processes.Support preparation and coordination of presentations, reports and leadership communications.

Track key actions, deadlines and commitments, proactively following up with relevant stakeholders. Coordinate team events, leadership sessions and other business activities. Manage correspondence and incoming requests, ensuring appropriate prioritisation and follow-up. Build strong relationships across Supply Chain and key cross-functional teams. Handle sensitive and confidential information with professionalism and discretion.

Anticipate upcoming requirements, identify potential conflicts and proactively resolve issues. Provide general administrative support to ensure the Senior Director and wider leadership team operate effectively.

Qualifications

Previous experience as a Personal Assistant, Executive Assistant or senior administrative professional, ideally supporting senior leadership. Excellent organisational and time-management skills. Strong ability to manage multiple priorities in a demanding environment. Confident communicating with senior stakeholders. Strong written and verbal communication skills. High attention to detail and strong follow-through.Proficient with Microsoft Outlook, PowerPoint, Word, Excel and Teams.

Comfortable working independently and taking ownership. Strong judgment and discretion when dealing with confidential matters.