Executive Assistant

Job description

Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Senior Vice President (SVP)/ Vice President (VP). This role requires a high level of professionalism, discretion, and the ability to anticipate needs while managing a wide range of administrative and executive support tasks in a fast-paced environment.

Responsibilities

• Manage and optimize the SVP/VP’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and organize correspondence and other confidential documents.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Serve as a liaison between the SVP and internal/external stakeholders.
• Handle expense reports, invoices, and budget tracking as needed.
• Maintain strict confidentiality and discretion in all interactions.
• Taking care of all activities related to SVP’s office.
• Visa processing.
• Maintaining & Updating tracking tracker.

Qualifications

Bachelor’s degree preferred; equivalent experience considered. Minimum of 2-5 years of experience in an executive support role, preferably supporting C-level or SVP executives. Exceptional organizational, time management, and multitasking abilities. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Teams and Concur is a plus.