Operations Coordinator - Shipping/Receiving Clerk

Job description

We are seeking an organized, detail-oriented, Shipping and Receiving Clerk to join our manufacturing team. You will handle the accurate and timely movement of incoming materials and outgoing products, with a focus on both domestic and international factory logistics. The ideal candidate thrives in a fast-paced environment, possesses strong technical compliance knowledge, and safely operates machinery to maintain seamless production schedules

Responsibilities

International Shipping & Trade Compliance Export Documentation

Prepare and verify critical international shipping paperwork, including commercial invoices, packing lists, certificates of origin, and customs declarations.

Trade Compliance

Ensure all outgoing and incoming international shipments adhere fully to global trade regulations and compliance standards to avoid factory delays.

Hazardous Materials & Equipment Operation Hazmat Handling

Safely handle, log, and process hazardous chemical shipments, preparing all required hazardous goods paperwork according to safety guidelines.

Material Movement

Safely operate forklifts and other material handling equipment to move hazardous chemicals and standard goods between the receiving dock, staging areas, and storage zones. Shipping, Receiving & Procurement Tracking Inbound & Outbound Logistics: Process domestic and international shipments, verify received goods against purchase orders, and inspect freight for damage.

PO Oversight

Track open purchase order receipts daily and proactively follow up with the procurement team regarding late deliveries that could impact production schedules.

Communication & System Management Internal Updates

Proactively track and communicate real-time shipment status updates to internal customers for both inbound raw materials and outbound finished goods.

Data Entry

Utilize internal logistics software to scan barcodes, log inventory movements, and maintain precise digital tracking.

Qualifications

License/Certification

Valid Forklift Certification highly beneficial upon hire, with a proven track record of safely handling hazardous chemicals and heavy materials.

Education

High school diploma, GED, or equivalent required.

Logistics Experience

1–3 years of experience in shipping and receiving, with specific exposure to international factory logistics.

Technical Compliance

Proven familiarity with international shipping processes, customs documentation, and hazardous goods paperwork.

Systems Experience

Experience using an ERP or inventory management system is highly beneficial (e.g., SAP, Oracle, NetSuite).

Physical & Soft Skills

Ability to lift up to 50 lbs., stand for extended periods, demonstrate sharp attention to detail, and maintain strong cross-departmental communication